Youwen Contract Management System 2010 Standard Edition

System features:

■ Support the management of main contracts, sub-contracts, supplementary contracts and framework contracts.

■ Realize the information management of basic contract information, text and attachments, subject matter, receipt and delivery plan and execution, settlement plan and execution, changes, important events and other information.

■ Provide reminders for pending contract matters and alarm for overdue matters.

■ Provides complete report and contract card printing functions, and can be exported to EXCEL.

■ Rich and complete statistical functions, statistical results can be queried and charts can be generated.

■ Strict authority control supports authorization for the maintenance of a single contract.

■ Supports custom interface and completes beautiful interface design with one click.

■ B/S, supports Windows, Linux, database: SQL Server, MySQL.

Application value:

Through the application of the system, the following goals can be achieved:

■ Establish a centralized and unified contract ledger information database to achieve centralized management of contracts, facilitate inquiries by relevant personnel, and realize contract information sharing and information management.

■ Provide reminders and early warnings for various matters to be done under the contract and overdue matters to ensure that matters are handled in an orderly manner.

■ Provide dynamic feedback on contract execution, strengthen contract tracking management, and effectively avoid legal risks.

■ Analyze and predict the payables and receivables due under the contract according to the contract to provide reference for the enterprise's capital planning.

The system combines the responsibilities and work content of contract management-related positions and provides corresponding functional support:

● Contract signing personnel: provide basic contract information, contract text and attachments, subject matter, settlement plan, receipt and delivery plan and other information login, and query and statistics of contract information.

● Receipt and delivery personnel: Provides the ability to log in to contract receipt/delivery information, track and query the execution of contract receipt/delivery, and confirm whether the goods have been received and received.

● Contract Settlement Personnel: Provides login to the contract payment settlement situation, tracks and queries the contract payment settlement situation, and makes statistics and summary of the payment to be settled in the current month and the overdue payment.

● Unit/department contract administrator: supports the designation of specific personnel for each contract, provides comprehensive inquiry and statistics on contract signing and processing within the scope of responsibilities and authority, checks the login status of contract information, provides reminders for pending contract matters, and provides alarms for overdue contracts that have not been terminated or settled.

● Legal affairs representatives/consultants and relevant leaders: Provide comprehensive inquiries and statistics on contract signing and handling, and conduct inquiries and statistics on overdue settlements, overdue not terminated, contracts expected to be settled, expected to be terminated, and contracts with abnormal execution.

The system is designed using J2EE technology, has a B/S architecture, supports server operating systems such as Windows Server and Linux, supports SQL SERVER and MySQL databases, and can be deployed in internal LAN servers, Internet virtual hosts, and VPS hosts. The system is divided into standard version and group version. The standard version is suitable for contract management applications within a single organization, and the group version is suitable for centralized contract management applications of group enterprises.

Main functions and features:

The main functions of the system, the following is a partial list of functions:

Contract ledger information management:

Provide comprehensive management of basic contract information, contract text and attachments, subject matter, settlement plan, receipt and delivery plan, contract changes, performance notes and other information.

Receipt/delivery registration:

Provide registration of the arrival and delivery of the subject matter of the contract, and confirm the contract in which the receipt/delivery obligations have been fulfilled.

Payment and settlement management:

Register and manage contract collection/payment settlement.

Contract Tracking Authorization:

Maintain the operating permissions for contract ledger maintenance, receipt and delivery registration management, and receipt and payment settlement management, and authorization settings can be set for each contract.

Contract inquiry and statistics:

Query and collect statistics on contract information within the permission scope, and perform penetrating query and chart generation on the statistical results.

Contract information integrity check:

You can check whether the contract information login is complete and generate a check statistics table.

Internal email:

Provides a fully functional internal email sending and receiving function to promote internal information communication.

News/Newsletters, Notices/Announcements:

Commonly used news, notices/announcements, regulations and other information columns are preset, and users can add additional information columns as needed.

Main features of the system, the following is only a partial list of features:

Supports multiple contract types:

◆ Common contract types are preset, and users can add categories by themselves.

◆Supports the association of the main contract with sub-contracts and supplementary contracts, and the automatic collection of information.

◆For contracts whose amount cannot be fixed, the function of automatically generating the contract amount based on actual settlement is provided.

Strict permission control:

◆Provides a combination of three methods: function node permissions, department permissions, and maintenance authorization for each contract to achieve precise authorization for contract query and maintenance.

◆Permissions are managed hierarchically to make permission management more orderly.

Reports and EXCEL interface: It can output contract lists and contract information cards, and provide complete statistical reports. Basic contract information and statistical reports can be exported into EXCEL files.

Custom interface:

◆The system provides powerful custom interface design functions. Through the WYSIWYG visualization method, a beautiful interface can be generated by simply dragging the mouse. Interface elements can reference the system's statistical charts, contract warning information, internal emails, news, announcements, and various customized information.

◆The customized interface can be set as the homepage of the system, or can be referenced in customized function nodes.

Custom function node:

◆Allow custom function nodes.

◆Permission control can be performed on customized function nodes just like the function nodes that come with the system.

◆Customized interfaces can be referenced in custom function nodes.

System operating environment:

System operating environment requirements (minimum configuration):

Server-side configuration requirements:

Hardware configuration: CPU P4 1.8 GHZ, memory 512MB, hard disk 40GB and above.

Operating system: Windows 2000 Server and above, Linux 2.5 kernel and above.

Database system: SQL Server 2000 or MySQL5.0 and above.

Client configuration requirements:

Hardware configuration: CPU P3 800MGHZ, memory 256MB and above.

Operating system: Windows 98/2000/XP/2003/Vista/Win7.

Resolution: 1024*768.

Browser: IE 6.0 +SP2 and above.

Others: OFFICE 2000 and above (with WORD, EXCEL).