Contents of the Measures for the Management of Scientific and Technological Archives
1. Product files are transferred to the archives office by the New Product Development Office of the Technology Center at the end of the first quarter of each year. Product design and product process documents are filed after the design is finalized and trial-formulated.
2. Scientific research files are filed by the New Product Development Office of the Technology Center after a special research is completed and the results are appraised; special topics with a long research cycle are filed after the special research comes to an end; special topics with interrupted research are filed immediately when the research is interrupted.
3. Capital construction files shall be filed by the Engineering Management Department/large-scale project management departments within three months after the completion and acceptance of a single project.
4. The base map files will be handed over in complete sets by the design office after the completion of the individual project design; the scattered technical transformation drawings will be handed over immediately after the completion of the technical transformation.
Measures for the Management of Scientific and Technological Archives and Other Matters
Storage of files
1. The scientific and technological archives must be arranged scientifically and clearly labeled to facilitate search.
2. Regularly clean up and check the scientific and technological archives in the warehouse to ensure that the accounts are consistent; when the warehouse archives are written off due to transfer, invalidation, loss, etc., the reasons must be identified and the basis for preservation shall be found; archives that are damaged or have deteriorated carriers shall be processed in a timely manner Repair and copying, especially when the base map is damaged and cannot be reprinted, the management staff shall propose re-drawing. After approval by the archives leader, the re-drawing shall be carried out by relevant professionals. After re-drawing, there must be a review signature. The damaged base drawing shall be replaced. It should be invalidated and destroyed.
File transfer request
1. The scientific and technological materials transferred must be complete and systematic.
2. The transferred scientific and technological materials must accurately reflect the true content and historical process of the company's production, infrastructure and technical transformation, equipment maintenance, product design and other activities, and conform to their formation rules.
3. All transferred scientific and technological materials must be neatly written, with clear drawings, legible handwriting, and uniform format. The writing materials must meet durability requirements. The original manuscript must not be written with pencil, ballpoint pen, red ink, or carbon paper to facilitate the long-term preservation of the archives.
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