Basic contents of travel expense reimbursement management system
1. Business travelers must fill out the "Business Travel Application Form" in advance, indicating the location, reason, number of days, and required funds. The business trip can only be signed by the department head and approved by the leader in charge.
2. To borrow money from business travelers, they need to present the approved "Business Travel Application Form", fill in the "Money Application Form", and list the payment plan. After being signed and guaranteed by the department head, the loan can only be reviewed by the financial person in charge and approved by the leader in charge.
3. After the business trip personnel return to the company, they should form a written report on the completion of the business trip and report it to the leader in charge. The leader in charge will evaluate the results and sign the assessment opinions.
4. The reviewer can reimburse the travel expenses according to the "Business Travel Application Form" signed with the assessment opinions of the leader in charge and the valid travel documents according to the expense lump sum standard. The travel expenses can be reimbursed only after review.
5. Any travel expenses that are inconsistent with the location, number of days, number of people, and means of transportation specified in the original business trip application form will not be reimbursed. If the route, number of days, number of people, or means of transportation need to be changed due to special reasons or changes in circumstances, reimbursement can only be made after the opinion signed by the leader in charge.
6. Accounts should be reported within one week when returning to the company for a business trip. If the business trip exceeds one week, a fine of 30 yuan will be imposed for each day. If the delay is more than one month, a cumulative penalty of 30 yuan per month will be imposed on each document (invoice date), and the department guarantor will be held accountable.
7. When borrowing money while on a business trip, in line with the principle of "clear the previous accounts and do not borrow the later accounts", you will be responsible for the delay in work. Special circumstances will be approved by the general manager. If various departments violate the regulations by granting loans and causing accounting chaos, the financial manager and person in charge will be held accountable.
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