Characteristics of kindergarten file management system
Outstanding evidence-based evidence
The most prominent and important feature of archives is that it is based on evidence, which means that a contract concluded in accordance with the law is legally binding on the parties. The establishment, effectiveness, performance, modification of the contract, as well as the transfer, termination, breach of contract, liability, etc. of rights and obligations, etc., must be completely and exclusively based on the contract files, otherwise, you will bear the legal consequences arising therefrom. Because of this role, under the market economy system, archives are one of the most direct and effective means to safeguard the legitimate rights and interests of parties. This feature needs to attract the attention of the majority of operators, management departments and archivists.
形式与内容的规范性程序较高
For a contract to be legally binding on the parties, it must have the permissibility stipulated by the law. That is, the law stipulates a specific form for whether the contract itself has legal effect. If it does not have the specific form required by the law, the contract will not have legal effect and will be regarded as an invalid contract.
In litigation, to prove the legal validity of a contract, it should be proved in the specific form required by law. The problem of "loss of evidence" that often occurs in contract file management is due to a lack of understanding of the normative requirements for contract form and content, resulting in the loss of several components of the contract file during the collection and storage process, resulting in the partial or even complete loss of the legal effect of the contract file, resulting in damage to the legitimate rights and interests of the parties.
Strong timeliness
Statute of limitations is a legal term that refers to the legal effect of time. Time itself is a legal fact that can cause certain legal consequences. Many relevant laws such as the "Contract Law" and "Civil Law" have provisions on the validity of the contract and the existence and elimination of various rights and obligations of the parties at different stages of the contract's offer, commitment, performance and dispute resolution. It can be said that the timeliness feature runs through the entire contract.
Other matters of kindergarten file management system
Contract files are written materials that record all the performance of a contract. The contract file management system is an integral part of the contract management system and is also a necessary means for units to safeguard their legitimate rights and interests. Through file management of contracts, evidence materials related to the contract can be completely preserved. If a dispute occurs, the contents recorded in the files can be used in a timely manner to safeguard the rights and interests of the unit in accordance with the law.
The main contents include: the period of archives, archives management department, archiving and borrowing of contract archives, archives utilization, archives management responsibilities, etc.
In order to further strengthen the contract document management work, improve the level of contract management, and gradually realize the standardization, institutionalization and scientificization of the company's contract management work, a contract file management system is specially formulated.
Basic principles
1. Contract file management implements a network management system and is managed centrally and uniformly by the company's contract management team to ensure that the files are complete, complete and effectively used.
2. The contract management team is responsible for overall planning, coordination, organization, sorting, and safekeeping of all contract documents of the company, and is responsible for supervising and guiding the contract management work of each business branch and department.
3. Each business branch and each department should establish and improve a working system for the formation, accumulation, arrangement, and archiving of contract documents, and identify a dedicated person to be responsible for contract document management.
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