Reimbursement management system process review
(a) After the expense reimbursement document is signed by the person handling it, it will be signed and confirmed by the head of each department.
(b) The manager of the financial department should strictly and carefully review all reimbursement expenses within one working day after receiving the reimbursement documents. If the reimbursement standards are met, the reviewer will sign his name and review date in the financial review column, and the reimbursor will submit it to Approval by the general manager.
(c) If the audited reimbursement document does not meet the expense standards or if there are other questions and the reimbursor is unable to provide a report approved by the general manager, the reviewer should return the reimbursement document.
3. Payment of expenses
(a) The reimbursor shall go to the cashier's office of the Finance Department to sign and collect the expenses based on the reimbursement form with complete approval procedures.
(b) Reimbursement expenses with a unit price of less than 2,000 yuan shall be paid by the cashier in cash.
(c) Reimbursement expenses with a unit price of more than 2,000 yuan shall, in principle, be paid by check by the cashier. In special circumstances, payment may be made in cash after approval by the finance department manager.
(d) If the reserve fund is borrowed before each expense is incurred, the cashier shall offset the reserve fund.
4. Storage of expense reimbursement documents
(a) The cashier will prepare payment vouchers for expense reimbursement documents in sequence and send them to the Finance Department for accounting summary and accounting.
(b) All reimbursed expense documents will be encrypted and stored for a long time by the Finance Department
Reimbursement management system process requirements
1. Establish an original information collection system
All information related to organizational activities should be accurately collected. To this end, it is necessary to establish a corresponding system and assign dedicated personnel or set up specialized institutions to collect original information. In organizational information management, necessary rewards should be given to units and individuals with outstanding work performance, and those who cause information delays and distortions due to irresponsibility, or who fabricate and provide false data for some purpose should be given rewards. Necessary punishment.
2. Specify information channels
In information management, vertical information channels between superiors and subordinates must be clearly defined, and horizontal information channels between peers must also be clearly defined. Establish necessary systems to clarify the responsibilities and obligations of each unit and department in providing information to the outside world, carry out a reasonable division of labor within the organization, and avoid repeated collection and collection of information.
3. Improve information utilization
The utilization rate of information generally refers to the percentage of effective information to all original information. The higher the percentage, the greater the effectiveness of information work. On the contrary, it not only causes a waste of manpower and material resources, but also prevents useful information from flowing normally. Therefore, it is necessary to strengthen information processing institutions and improve the professional level of information staff, improve the information management system, and enable information staff to have the ability to identify information through specialized training. At the same time, we must pay attention to the use of scientific quantitative analysis methods to find patterns from large amounts of data, improve the level of scientific management, and make the information fully play its role.
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