Procedures for using the official seal management system
1. The company's business contracts, project agreements, letters of authorization, letters of commitment, etc. must first be reviewed by the department head and approved by the company's leader in charge. The "Official Seal Use Registration Form" can only be stamped. At the same time, a copy of the seal document must be submitted to the office. Filing.
2. To use the official seal, a seal registration system must be established and the approval procedures must be strict. The office has the right to refuse to print documents, contracts, etc. that do not comply with the regulations and have not been signed by the responsible leader.
3. It is strictly prohibited to fill in blank contracts, agreements, certificates and letters of introduction. When it is really necessary to issue an issuance due to special work, it must be issued with the consent of the administrative deputy general manager or general manager; after the work is completed, the purpose of the issuance procedure must be reported to the company in a timely manner. Unused items must be returned immediately.
4. Anyone who violates the above regulations will be held accountable by the company. If it causes certain economic losses or unfairness to the company,
The company will pursue legal responsibility for good social influencers.
5. At the end of each year, the official seal manager is responsible for sending a copy of the official seal usage registration form to the office for archiving.
Things to note about the official seal management system
(1) All kinds of company seals must be kept by dedicated personnel
1. The company’s official seal and special official seal are kept by dedicated personnel in the office, and the official seals of each department are kept by dedicated personnel and counters designated by each department, and the list of personnel who keep the official seals is reported to the office for record.
2. The official seal must be kept in a record, indicating the name of the official seal, the issuing department, the number of pieces, the date of receipt, the date of activation, the recipient, the custodian, the approver, the drawing and other information.
3. Employees are strictly prohibited from taking their official seals out of the company for use without permission. If the official seal needs to be taken out for use due to work needs, an application report must be submitted, approved by the department head, approved by the company's administrative deputy general manager, and reported to the office director for confirmation before it can be taken out. While the official seal is out of the country, the borrower can only use the official seal for the purpose of application and assumes all responsibility for the consequences of the use of the official seal.
4. When the custodian of the official seal leaves his post for some reason, he must be temporarily taken care of by a person designated by the department head to avoid delaying work.
(2) The official seal must be kept safe and secure and must be kept under lock and key. The official seal must not be entrusted to others to be kept in its custody without permission.
(3) If there is any abnormality or loss in the custody of the official seal, the scene should be protected, reported in a timely manner, and cooperated with the investigation.
(4) The transfer of the official seal must go through the formalities, sign the transfer certificate, and indicate the transferor, receiver, supervisor, transfer time, drawing and other information.
The editor recommends:
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