Office automation (OA office) network fyle#.v001G online version

Super directory tree network shared thematic library

one. No. 1 is not bad, clone the directory: You can clone the manual directory numbers in the original documents such as specifications, guidelines, rules, red header documents, system entries and other original documents into an electronic intelligent directory tree, so that No. 1 is not bad. Successful cases include ISO9000 special library directory tree; quality system special library directory tree; performance appraisal special library directory tree; OA office special library directory tree; archival materials special library directory tree; personnel information special library directory tree; secretarial information special library directory tree ;Performance appraisal topic library directory tree. Users can also set aside the directory template and create a "directory" that is unique to them. Therefore, not only thematic materials, but also non-thematic scattered materials can be managed by intelligent directory trees. Universally used for the management of all electronic files such as Word, Excel, PDF, audio and video, graphics, text and images, regardless of document type.

two. E-mail, beyond reach: After the directory tree is established, you can upload the background data generated in daily work at any time into the designated directory (these background data are mostly electronic files such as Word, Excel, PDF, audio and video, graphics, text, and images, and can also be Files with any extension include ".exe" or any compressed package, just like your email, regardless of the type of message. However, the disadvantages of email are: no intuitive navigation directory tree, not enough storage space, and no comprehensive information. There is no member sharing, hierarchical sharing mechanism and sharing permission allocation mechanism. There is no flexible attachment copying and processing function; it cannot form a thematic library or a multi-level library; there are not enough customization options; there is no classification statistics function.

three. One year of hard work, a hundred years of enjoyment: Uploading background data is generally a little harder in the first year, but after one year you can enjoy "efficient, relaxed, methodical, and mature trees" (even fool-like data copying, "copying" one year) Years, it’s as convenient as you want) (Many functions can be extended infinitely with just a few clicks) (Such an efficient information project, since it must be done sooner or later, it is better to do it late than to do it early, the earlier the smaller the cost).

Four. Planting trees is easy, and moving trees is faster: the directory tree can be cleared or changed at any time after it is built; the directory tree can be sorted intelligently after correcting errors (for example, after rewriting the wrong directory number "2.1.1.1" to "2.1.2.1" , the document will be automatically hidden from the wrong directory, It appears in the correct directory and can be automatically positioned according to "Root Directory/Subdirectory" and "Small/Large". For example, the directory number "3.1.5.2" is absolutely located directly below the directory number "3.1.5.1". The manual directory sorting in the original file fits seamlessly).

five. Mainly electronic, supplemented by paper: It supports both the creation of paper document indexes and the uploading of electronic documents into the database. The main operation mode of the library administrator is "upload electronic attachments". At the same time, it supports the management of paper documents: as long as your paper originals are stored in order from small to large index numbers, you can use the fuzzy search function of the software to quickly find out the index number of a certain file at any time, and then based on the index The original document can be found by number, so paper originals can be classified, stored in separate libraries and partitions according to catalog numbers, or they can be stored in general order only in ascending order of index numbers, without affecting the efficiency of file retrieval at all.

six. Why is it named "Shared Library"? This is because, although only library specialists can upload background information, each department, department, or department can have one or more library specialists, so that all department materials can be uploaded and shared, and the login password can be assigned by department or department. Can be assigned by department member. Of course, library sharing has permissions! Library information is not accessible to anyone! Senior leaders can view any file, but ordinary employees can only view files "shared by all employees" (the sharing level can be changed at any time, either from high-level sharing to all-employee sharing, or from all-employee sharing to senior-level sharing) shared). (The biggest difference between the online version and the stand-alone version is that not only sharing but also permissions must be considered. Therefore, the price of the online version is much higher than that of the stand-alone version. The reason why some sharing software fails is that it only talks about sharing but not permissions. Who knows the result? Anyone can upload it and anyone can modify it!)

seven. Why is it named "Thematic Library"? This is because you can create multi-level subdirectories under a topic. It can also be composed of multiple parallel topics to form a parent directory or root directory at the same level. When there are multiple parallel topics, the "Hide redundant catalog numbers" function can be enabled.

eight. User information, safe and confidential: User-owned data copyright is absolutely safe. Users should not worry that their electronic libraries will be misappropriated by software designers, maintainers or third parties, because this software is not only installed on the user's own server, but also all uses "uploading electronic attachments" as the main working mode (just upload the usual Upload accumulated electronic documents to your own server). When the user sends the database to the designer or maintainer for remote maintenance, the designer or maintainer only gets an empty directory tree index, not a WORD document or any electronic attachments (because these attachments always only exist on the user's computer) on the server). (In short, the user's electronic library is always the user's own, and it is by no means "working for others"!)

1

ten. The directory tree has high gold content: Why is the directory tree developed by us so valuable? This is because, firstly, other directory trees do not support directly entering the document path by directory number, and changing the document path is troublesome; secondly, other directory trees do not support direct searching by directory number. It is no exaggeration to say that the directory tree developed by us will become the "navigation tree" of the global electronic library and create the "scientific tree" of thematic library!

Answers to questions about document interactive operation [must read]

​​ 1. The library administrator has clearly entered a new document, but why can’t I see it on the “Senior Leadership Site”?

Answer: This is because the library administrator did not check your name when performing the "Interactive Signer List Authorization" operation.

​​ 2. The library administrator has clearly entered a new document, but why can’t I see it on the “General Staff Site”?

Answer, there are two reasons. First, the library administrator did not check your name when performing the "Interactive Signer List Authorization" operation. Second, the "sharing level" of the document may be "high-level sharing" and you do not have the right to view it!

3. Do I need to confirm the "interactive signer" every time I create a new document? Isn't this troublesome?

Answer, you don’t have to worry at all, because the system has selected all senior leaders as the “senior-level shared” interactive list by default, and all ordinary employees as the “all-staff shared” interactive list. If you do not need to change the default list, you do not need to Check again!

4. Why did I not click "Leave my signature" when reading a document, but the system display panel prompted me that I have signed it?

Answer: There are two modes of signature, namely "signature by the reader" and "signature by the administrator". The document you are reading must belong to the latter, that is, the administrator has signed it for you in advance. It means that the document does not require the signature of the reader, does not require interaction, and it does not matter whether it is read on time. Documents signed on behalf of others are marked with "Signed on behalf of" to distinguish them from "Signed in person". Documents "signed on behalf of" will not be displayed in the "unread library", which facilitates library specialists to efficiently manage document materials. Know which are the real backlog documents that have not yet been interacted with.

5. Which documents must be signed?

Answer: There are two modes of signature, namely "signature by the reader" and "signature by the administrator". If it is the former, you must click "Leave my signature" when reading the document so that the document will disappear from the "Unread Library"! If it is the latter, the document will not be displayed in the "Unread Library" from beginning to end.

​ 6. Are the “unread libraries” in the “library specialist site” and the “unread libraries” in the terminal reading site the same thing?

Answer, it is not the same thing. The "unread library" in the terminal reading site (such as the ordinary employee site) is only for the individual login (so it is named "My Unread Library"), while the "Library Library Specialist Site" The "unread library" in is for all readers. For example, after a document is read and signed by Zhang San, it will disappear from Zhang San's "Unread Library", but it will not disappear from the "Unread Library" of the "Library Specialist Site" because Li Si No signatures have been read yet. Only after all readers, including Zhang San, Li Si, and Wang Wu, have completed their signatures, will the document disappear from the "Unread Library" of the "Library Specialist Site".

​​ 7. How to dynamically check who has signed and who has not signed on the "Library Specialist Site"? And the date of signature?

Answer, please click "Detailed List >>>" on the document modification page.

​​ 8. How to dynamically check who has signed and who has not signed on the "General Staff Site"? And the date of signature?

Answer, please click "Detailed List>>>" on the document viewing page.

9. Why did I change one word on the document modification page and all the original signatures of the document were returned to "0"?

Answer: Once the document is modified, of course it must be provided to the original readers again and the signature process must be restarted. Otherwise, why would you want to modify it? .

10. What should I do if I only want to use this software on a single computer and prohibit all terminal access?

Answer, there are four methods. First, you only need to delete the personnel lists of the two terminal viewing sites ("Senior Leadership Site" and "General Employee Site") (set in the "System Maintenance Site"); method two, set a new non-default password, and do not Inform all readers (set in the "System Maintenance Site"); method three, do not inform terminal visitors of the host URL; method four, when determining the list of interactive readers, do not select all interactive readers (set in the "Library Specialist Site" set up). Methods one to three are to completely ban all documents (relatively easy), and method four is to selectively ban some documents (relatively scientific).

11. Can this software monitor all login traces (i.e. login time, location, people, events)?

Answer, anyone who logs into the system at any time will be recorded by the system, including the login site, operation items, operation documents, and login time (accurate to one minute and one second). It has nothing to do with whether the logger actively signs or is willing. This monitoring record is located at the "System Maintenance Site" and can be viewed by the top administrator at any time.

1. Modify user-submitted bugs

2.Add new features