Basic introduction to CHIKO file management system
Based on the current status and problems of document management in enterprises and institutions, Chike has developed an efficient and professional document management platform, which has comprehensive document management functions and realizes the collection, warehousing, sorting, publishing, archiving, and Management of a series of file processes such as query, borrowing, and destruction. At the same time, files can be updated, downloaded, previewed, printed, borrowed, approved, printed, and permissioned. It also enables users to control the file business of subordinate units, comprehensively Realize electronic management of documents.
Features of CHIKO file management system software
1. CHIKO file management system can meet the document storage needs of most enterprises.
2. The company can establish a storage system in the software and design a database
3. Upload files directly from local to achieve a more centralized document management solution
4. The information of each department is stored in the Chike file management system
5. Achieve remote data upload and download, and search for data on any computer
6. Achieve faster document downloads and more flexible retrieval methods
7. The data of each department can be synchronized immediately, and there is no need to go to the department to collect documents.
8. Provide information security settings, you can set permissions on documents, and you can set access permissions
9. All information is saved on the server, so there is no need to worry about document loss.
10. One person can manage corporate documents and save labor costs
Introduction to the functions of CHIKO file management system
Document management
Document maintenance: Display the detailed contents of the selected directory, including specific files of subordinate directories, documents, and pictures. It can comprehensively manage the document information in the directory and count the number of documents in the current directory; it can perform operations such as adding directories, uploading, file details, online preview, batch operations, submission for review, refreshing, downloading, and printing of documents. The relevant file attributes of the selected document are displayed on the right, such as number, creator, file size, label, version and other information, and the current document can be subscribed or collected.
Tag setting: You can set tags for documents to facilitate search and classification.
Document sharing: You can share documents to which you have permission.
Version management: Documents can be updated, rolled back, edited, and old versions downloaded.
Watermark management: Management of watermark content when previewing, printing, and downloading documents. It has universal watermarks and directory watermarks. Users can add, delete, and modify them independently. They can freely choose whether to apply watermarks to lower-level directories or set them individually for lower-level directories. watermark.
Online preview: File preview supports audio, video, documents, pictures and other file formats.
MP4PDFWORDEXCELPPTAUTOCADJPGPNG, etc. No need to download, you can preview, view and print directly
Approval management
Approval process: The setting of the approval process is to establish a customized approval process, including the process name, link names of different approval links and approver settings, which are divided into global processes and directory processes. The global approval process refers to the approval process that can be applied to all directories; the directory approval process is the approval process for a single directory. All approval processes can be customized with approval department, approver, approval level and other information. The approval process can be applied to submissions for review and borrowing to implement customized process approvals for documents submitted for review or documents borrowed.
Approval list: It is divided into documents to be approved, documents that have been approved, documents I submitted for review, and my borrowing application classified data display list.
Approval basic settings: Approval basic settings are divided into approval status and approval level. Approval status displays the status of the document into not submitted for review, under review, reviewed, and reviewed and returned; the review level is the degree of standardization of the review and approval process, and the review level is set.
Chike Document Archive Management System Installation Steps
1. Download the compressed package of the latest version of Chenke File Management System from Huajun Software Park. After unzipping, double-click the exe file to enter the icon page and click to unzip.
2. The latest version of the Chike file management system is being decompressed, we are waiting patiently.
3. After decompression is completed, find the folder as shown and open the folder
4. Find the icon exe file in the folder and double-click it.
5. Because the software is a green version, you can directly enter the software interface and log in to use it (note: the user name is Guest and the password is guest)
Instructions for use of CHIKO file management system
Unified file management
Chike Archive Management System builds a centralized storage platform for massive documents, including electronic documents, electronic archives and physical archives, which can be managed safely and efficiently on this platform.
Information sharing is convenient
Including file query, statistics, maintenance, etc. Directories of different file types can be created to classify various types of files and files. After obtaining permission, you can upload attachment files, browse files, share files, etc.
information retrieval
The powerful advanced search function can search based on a combination of attributes such as file number, creator, creation time, directory, etc. The personalized information retrieval function helps users accurately locate the required files and the location of physical files from massive files.
Approval application
The setting of the approval process is to establish a customized approval process, including the process name, link names of different approval links and approver settings, which are divided into global processes and directory processes. The global approval process refers to the approval process that can be applied to all directories; the directory approval process is the approval process for a single directory. All approval processes can be customized with approval department, approver, approval level and other information. The approval process can be applied to submissions for review and borrowing to implement customized process approvals for files submitted for review or borrowed. It is divided into documents to be approved, documents that have been approved, files I submitted for review, and my borrowing application classified data display list. Approval basic settings are divided into approval status and approval level. The approval status displays the status of the file into not submitted for review, under review, reviewed, and reviewed and returned; the review level refers to the degree of standardization of the review and approval process, and sets the review level.
Archives warehouse
Warehouse management is for the storage of physical files. The custom warehouse function can manage the storage location of files to facilitate file borrowing and maintenance management. The location of file storage can be added, modified, deleted and printed. Displays the warehouse attributes such as warehouse ID, warehouse name, creator, creation time, number of cabinets, number of boxes, and number of stored files of the currently used warehouse.
File audit
With complete system logs and audit records, the system automatically records the user's relevant operations on files and their operation time, so that if any problem occurs, there will be evidence to trace.
Statistical reports
The system automatically counts file uploads, downloads, readings, updates, and collections, thereby further strengthening file management.
Data backup
The system provides regular data backup functions to prevent data loss from causing immeasurable losses to users.
information security
Permission settings: Detailed permission control can be carried out for users, departments and positions, and users' management, browsing, reading, editing, downloading, deletion, printing and other operations can be controlled.
CHIKO file management system update log
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Huajun editor recommends:
After seeing the introduction provided by the editor of Huajun Software Park above, are you already ready to take action? Then quickly download the Chenke file management system and use it. Huajun Software Park also providesLenovo Filez,PDF Editor Abdio PDF Editor,EXCEL merge gadget,Dianju AIP general document processing system,FileLocator ProWaiting for you to download and use.
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