Reserve fund management system

Reserve fund management systemIt is a specially created management system content for the management of standby funds allocated by the enterprise to internal fund-using units or individual employees as sporadic expenses. The free version of the reserve fund management system is provided by Huajun Software Park for free download. The source file is in docx format, which is convenient for users to edit by themselves. For more information about the reserve fund management system, please pay attention to Huajun Software Park for free downloads.

Contents of reserve fund management system

​ ​ 1. Set up an approval system

A standardized application and approval system should be established for which departments and businesses implement reserve fund management.

2. Quota management system

For departments approved to use reserve funds, a scientific and reasonable reserve fund quota must be approved in advance according to needs.

3.Daily management responsibility system

The user department must designate a dedicated person to manage the reserve funds, and clarify the cash management system that managers must implement, use it according to the prescribed scope of use and expenditure authority, accept the management of the accounting department, and report regularly, etc.

4. Inventory and inventory system

The accounting department must conduct regular and irregular inspections of the reserve funds to prevent misappropriation or abuse and ensure the safety and integrity of the reserve funds.

5. Review the accounting system

For all bills reimbursed by the department using the reserve fund, the accounting department must conduct a strict review like other original vouchers before payment can be recorded.

Other matters of the reserve fund management system

Debit

​ 1. Each department of the enterprise fills out a "cash loan form". On the one hand, the financial department approves its sporadic expenditures for easy management; on the other hand, it pays cash based on this document.

2. The sporadic reserve funds of each department shall generally not exceed the prescribed amount. If there are special needs, they shall be approved by the department manager of the enterprise.

3. For sporadic reserve fund borrowing and disbursement in each department, the official invoices obtained should be sent to the financial department reserve fund manager (cashier) on a regular basis to reverse the loan payment or replenish the reserve fund.

Keeping

​​ 1. A "cash reserve" account should be set up for reserve fund receipts and expenditures, and a "daily report of receipts and disbursements" should be prepared and sent to the manager.

2. The reserve fund regularly prepares a list of reserve fund expenditures based on the invoices obtained, and reflects the reserve fund expenditures in a timely manner.

3. The reserve account should be settled monthly.

4. Cashiers should properly keep various bills related to reserve funds.

No matter what method is adopted for the management of reserve funds, the procedures for advance borrowing, use and reimbursement of reserve funds should be strictly followed.

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The reserve fund management system is a free template. You can download the source file for you to edit, modify and replace. Huajun Software Park also providesAgency Accounting Management Measures,Access control systemdownload.