Reimbursement management system

Reimbursement systemIt refers to the system content specially created in order to expand the scope of enterprise informatization, improve the level of internal management, and standardize the scope of the company's reimbursement system template. The free version of the reimbursement system is provided by Huajun Software Park for free download. The source file is in docx format, which is convenient for users to edit by themselves. For more information about the reimbursement system, please pay attention to Huajun Software Park for free downloads.

Reimbursement system function

​​ 1. The system assists leaders in transforming from "passive management" to "active management". Supervisors at all levels can sign and approve centrally at any time, realizing multi-level active supervision and approval of corporate expenses.

2. In terms of project management, the budget reimbursement system can reasonably supervise the distribution structure of project expenses and the timeliness of project expenses.

​ 3. Standardize the format of loan reimbursement documents and implement error-tolerance control when filling in, greatly reducing the error rate in filling out forms. At the same time, the system conducts validity checks on project expenditure details

​​ 4. The system customizes the approval process. Users can dynamically view the approval process and instantly query the reimbursement documents. After the reimbursement documents are submitted, subsequent approval nodes will be automatically notified by email or SMS.

5. Finance automatically generates accounting vouchers, greatly reducing the error rate of accounting manual filling, simplifying financial accounting workload, and improving financial work efficiency.

​ ​ 6. The original data of the reimbursement documents are electronically archived, permanently retained, and can be retrieved and queried at any time.

Things to note about the reimbursement system

1. Reimbursement documents are not standardized, the rationality of expenses cannot be controlled, and reimbursement-related regulations cannot be queried in a timely manner, resulting in a high error rate, affecting personal reimbursement and departmental financial accounting, and are inefficient, and blurred handwriting is even more difficult to identify.

​ ​ 2. The original documents are saved in paper form and cannot be queried, summarized, or analyzed and compared for many years. Historical data related to reimbursement cannot be queried at the same time.

​​ 3. The traditional reimbursement method cannot fill in the reimbursement form remotely, and the reimbursement time is easily concentrated. A large amount of work is piled up in financial review and accounting, resulting in a backlog of work and not conducive to work optimization.

​​ 4. Approvers at all levels cannot pass documents quickly due to time and location factors. Sometimes they will stay at a certain approval node for a long time, and even require reimbursement personnel to run back and forth to many departments. The reimbursement cycle is too long, employees complain, and leaders are cumbersome.

5. If there is project or expense budget control, the traditional reimbursement model can only manually review the budget table and reimbursement documents at the same time, and query them one by one. In enterprises and institutions with complex reimbursement business, this work seriously takes up a lot of time and energy.

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The reimbursement system is a free template. You can download the source file for you to edit, modify and replace. Huajun Software Park also providesCleaning assessment system,Production safety documents and archives management systemDownload.