Personal File Management Measures

Personal File Management MeasuresIt is a management method for the collection, arrangement, storage, identification, statistics and provision of personal files. The free version of Personal File Management Methods is provided by Huajun Software Park for free download. The source file is in docx format, which is convenient for users to edit by themselves. For more information on personal file management methods and free downloads, please pay attention to Huajun Software Park.

Contents of Personal File Management Measures

(1) Material filing system. Newly formed archival materials should be archived in a timely manner. The general archiving procedure is: first, identify the materials to see if they meet the requirements for archiving; secondly, determine the specific location for archiving according to the properties and content of the materials; thirdly, in the directory Supplement the name of the material and related content; finally, put the new material into the file.

(2) Inspection and verification system. Inspection and verification are important means to ensure the integrity and security of personnel files. The content of the inspection is multi-faceted, including inspection of the personnel file materials themselves, such as checking whether there is mold, insect infestation, etc., as well as inspection of the environment in which the personnel files are kept, such as checking whether the warehouse doors and windows are intact and whether there are other storage areas. Errors etc.

Inspections and verifications are generally carried out regularly. However, inspections must also be carried out under the following circumstances:

After an emergency, such as theft, loss, flood or fire:

After questioning some files, if you are not sure whether a certain material is lost.

After discovering some damage, such as moldy materials, insect infestation, etc.

(3) Transfer system. The transfer system is a system for transferring and delivering files. The transfer of files is generally caused by work transfers and other reasons.

Elements of personal file management measures

​ ​ ​ Files and length of service:

After finding a job, many college graduates do not complete the work procedures in time. After working for several years, they are still students, which affects their regularization and classification, and also affects the calculation of seniority and pension.

                    Archives and Benefits:

​ ​​Graduates must use files when they apply for personal pension insurance, continue their studies (such as going abroad, postgraduate entrance examinations), civil service examinations and other issues related to their personal interests.

Files and political review for business trips abroad:

Political review when traveling abroad on official business must also be based on personnel files. If the file materials are incomplete, the political review agency will refuse to review.

Reissue files and original materials:

Although some units can apply for new files, the original historical materials such as previous experience, salary, professional titles, etc. will no longer exist, which will inevitably cause certain losses.

The editor recommends:

The personal file management method is a free template, and the source file can be obtained by downloading, which can be edited, modified and replaced by you. Huajun Software Park also providesReimbursement management system process,Financial reimbursement management systemdownload.