Accounting File Management Measures

Accounting File Management MeasuresIt is designed to strengthen the management of accounting files and effectively protect and utilize the contents of accounting files. The free version of Accounting File Management Methods is provided by Huajun Software Park for free download. The source file is in docx format, which is convenient for users to edit by themselves. For more information on accounting file management methods, please pay attention to Huajun Software Park for free downloads.   

Contents of Accounting File Management Measures

If the following conditions are met at the same time, the electronic accounting data generated within the unit and within the scope of archiving can only be saved in electronic form to form electronic accounting files:

(1) The source of the electronic accounting data formed is authentic and effective, and is formed and transmitted by computers and other electronic equipment

(2) The accounting system used can receive and read electronic accounting data accurately, completely, and effectively, and can output accounting documents, accounting books, financial accounting statements and other accounting data that comply with national standard filing formats, and has set up necessary approval procedures for handling, review, and approval.

(3) The electronic file management system used can effectively receive, manage, and utilize electronic accounting files, meet the long-term storage requirements of electronic files, and establish a retrieval relationship between electronic accounting files and other related paper accounting files.

(4) Take effective measures to prevent electronic accounting files from being tampered with

(5) Establishing an electronic accounting file backup system can effectively prevent the impact of natural disasters, accidents and man-made sabotage

(6) The electronic accounting data formed do not belong to accounting files with permanent preservation value or other important preservation value

Accounting File Management Measures Storage Conditions

                                                                                                                                                                                                  Electronic Accounting Data Sources are authentic and valid, and are formed and transmitted by computers and other electronic equipment.

Second, the accounting system used can receive and read electronic accounting data accurately, completely, and effectively, and can output accounting documents, accounting books, financial accounting statements and other accounting data that comply with national standard filing formats, and has set up necessary approval procedures for handling, review, and approval.

Third, the electronic file management system used can effectively receive, manage, and utilize electronic accounting files, meet the long-term storage requirements of electronic files, and establish a retrieval relationship between electronic accounting files and other related paper accounting files.

The fourth is to take effective measures to prevent electronic accounting files from being tampered with

The fifth is to establish an electronic accounting file backup system, which can effectively prevent the impact of natural disasters, accidents and man-made sabotage.

Sixth, the electronic accounting data formed do not belong to accounting files with permanent preservation value or other important preservation value.

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