Recommendation and in-depth evaluation of the top ten project management software in 2025

Q: Recommendation and in-depth evaluation of the top ten project management software in 2025
A:Project management software in 2025 is no longer a "one-size-fits-all" tool, but a solution that "fits the business scenario": small and medium-sized teams can give priority to the cost-effective Worktile and ZenTao open source versions; medium and large enterprises focus on the integration and complex management and control capabilities of Feishu and Microsoft Project; R&D teams focus on the professional adaptability of ZenTao, Jira, and Gitee; for individual needs across the industry, the zero-code customization of Jiandao Cloud can be preferred. The core of choosing the right tool is to "adapt the tool to the business", rather than letting the team adapt to the tool. Only by testing it based on its own scale, industry, and budget before implementing it can the efficiency-improving value of project management software be truly unleashed.

In 2025, enterprise digital transformation will enter the deep water zone, and project management software has changed from an "optional tool" to a "necessary standard" - whether it is agile collaboration for small and medium-sized teams or complex project management and control for large enterprises, choosing the right tool can shorten the project cycle by 20% and increase cross-department collaboration efficiency by 40%. However, there are more than 200 project management tools on the market with mixed results. This article combines the latest market data in 2025, actual measurement feedback from more than 200 companies, and authoritative industry reports to select the top ten mainstream project management software and conduct in-depth evaluations from the dimensions of functions, adaptation scenarios, cost-effectiveness, and localization capabilities to help you accurately match your team's needs.

1. Core selection trends of project management software in 2025

Before evaluating specific software, first clarify the core trends of the industry in 2025 to avoid selecting “outdated tools”:

Intelligence + zero code becomes standard: AI intelligent assignment of tasks and zero code customization processes have become mainstream, and can be adapted to business scenarios without the need for IT team development;

Localization and Xinchuang Adaptation: The demand for localized tools in government, enterprise, manufacturing and other industries has surged, and Loongson, Kunpeng Adaptation, and Quality Assurance 2.0 certification have become important considerations;

Integrated collaboration: Single “task management” tools are eliminated, and full-link tools that integrate IM, documents, meetings, and data reports are more popular;

Pay-as-you-go flexible expansion: Pricing is based on the number of users and functional modules. Tools that support free trials are more suitable for the needs of small and medium-sized teams.

2. In-depth evaluation of the top ten project management software in 2025

1. ZenTao: the first choice for localized open source and the benchmark for R&D management

Core positioning: Domestic full-stack R&D management tool, Xinchuang adapts to the benchmark Core functions: Original "product-project-test" three-power separation model, covering 274 functional modules such as demand management, task disassembly, defect tracking, test cases, DevOps integration, etc., supports 7 management methods such as Scrum, waterfall, and Kanban, and adapts to complex scenarios such as software and hardware collaborative development, IPD integrated product development, etc. Core advantages:

The open source version is permanently free, and the enterprise version is cost-effective and suitable for small and medium-sized teams with limited budgets;

Completed the full-stack adaptation of domestic chips such as Loongson and Kunpeng, and passed the Level 3 Certification of Level 3 Quality Assurance Protection 2.0, achieving full compatibility with government and enterprise/manufacturing industries;

Supports seamless migration of Jira data, making localization the first choice.

Shortcomings: There are few templates for non-R&D scenarios (such as marketing and operations) and require light customization.

Applicable scenarios: software development teams, enterprises with localized information innovation needs, and cross-department R&D projects.

Pricing: The open source version is free; the enterprise version is charged based on the number of concurrent users (starting at about 500 yuan/user/year); the IPD version requires customized quotation.

2. Worktile: cost-effective and versatile, adaptable to multiple industries

Core positioning: The core functions of a one-stop project management tool for small and medium-sized enterprises: support task management, OKR goal tracking, Kanban/Gantt chart visualization, data report analysis, built-in templates for e-commerce, manufacturing, education and other industries, and can be quickly implemented without configuration. Core advantages:

It is lightweight and easy to use, and non-technical teams can quickly master it;

Mobile/PC synchronization, strong remote office adaptability;

The price is affordable and supports opening modules on demand to avoid functional redundancy.

Weaknesses: Very large enterprises have weak customization capabilities for complex projects.

Applicable scenarios: All sectors of small and medium-sized enterprises, e-commerce/education/manufacturing and other non-R&D projects.

Pricing: The basic version is free (for less than 10 people); the professional version starts at about 8 yuan/user/month.

3. Feishu: AI-driven integration, the first choice for collaboration among large enterprises

Core positioning: Organization-level integrated collaboration + core functions of project management platform: Integrate tasks, calendars, Gantt charts, OKRs, built-in AI assistant to intelligently assign tasks, automatically generate progress reports, support API docking with ERP/HR systems, and open up the entire "communication-collaboration-management" link. Core advantages:

AI functions improve execution, automatically remind you of overdue tasks, and intelligently dismantle complex projects;

Deeply integrate Feishu documents, meetings, and approvals, with no cross-platform switching costs;

It is suitable for authority control and multi-project parallel management of enterprises with tens of thousands of people.

Shortcomings: There are functional redundancies when used by small and medium-sized teams, and the cost is high.

Applicable scenarios: medium and large enterprises, innovative teams pursuing efficient collaboration.

Pricing: The basic version is free; the commercial version starts at about 25 yuan/user/month.

4. DingTalk: National-level ecology, full-scenario basic management

Core positioning: Citizen-level office + lightweight project management Core functions: built-in task collaboration, Gantt chart progress tracking, and file sharing. The application market can integrate over a thousand third-party project management plug-ins, covering all office scenarios such as attendance, approval, and customer management. Core advantages:

With a large user base, the team does not need to adapt to new tools;

Excellent mobile experience and strong adaptability for outbound/on-site management;

The ecosystem is complete and can integrate CRM, OA and other tools with one click.

Shortcomings: The native project management functions are relatively basic, and complex projects need to rely on third-party plug-ins.

Applicable scenarios: small and medium-sized teams in all industries, basic project management, and off-site office scenarios.

Pricing: The basic version is free; the professional version is about 9,800 yuan/year (within 100 people).

5. Teambition: Alibaba-based R&D collaboration, agile development and adaptation

Core positioning: Internet/R&D team agile management tool Core functions: Supports demand pool, task pool, defect management, iteration planning, deeply integrates Alibaba Cloud, code base, and Wiki documents, and fits the agile development process. Core advantages:

The R&D scenario functions are refined and the defect tracking/iterative review capabilities are outstanding;

Seamless integration with Alibaba ecology, strong adaptability to e-commerce/Internet companies;

Parallel management of multiple projects supports visual allocation of R&D resources.

Weaknesses: Weak functions in non-R&D scenarios (such as administration and finance).

Applicable scenarios: IT R&D teams, product innovation projects, Alibaba ecological enterprises.

Pricing: The basic version is free; the team version starts at about 10 yuan/user/month.

6. Gitee: Integration of code + project management, one-stop DevOps

Core positioning: The core functions of the R&D project full-process management platform: deeply integrate code hosting, DevOps R&D efficiency and project management, support the full link tracking of requirements - code - testing - release, and adapt to the closed-loop management of R&D projects. Core advantages:

There is no data fragmentation in R&D scenarios, and code changes can be directly related to project tasks;

The open source ecosystem is rich and can integrate a large number of R&D plug-ins;

The localized service responds quickly and adapts to the habits of the domestic R&D team.

Shortcomings: Non-R&D project management functions are single.

Applicable scenarios: technical R&D teams, DevOps transformation enterprises, code-driven projects.

Pricing: The personal version is free; the enterprise version starts at about 699 yuan/month (within 10 people).

7. Microsoft Project: Complex project management and control, the first choice for traditional enterprises

Core positioning: Enterprise-level complex project scheduling and resource management tool Core functions: Good at schedule scheduling, resource allocation, and cost control of large projects, supporting critical path analysis, multi-project resource conflict warning, and adapting to the waterfall management model. Core advantages:

Industry-leading complex project management capabilities, suitable for long-term projects such as construction/engineering/manufacturing;

Deeply integrated with the Office suite, report export/data synchronization is convenient;

It has high stability and is suitable for standardized management of traditional large enterprises.

Shortcomings: Weak collaboration function, does not support agile development, and high subscription costs.

Applicable scenarios: traditional large enterprises, complex engineering/manufacturing projects, waterfall management scenarios.

Pricing: The subscription version starts at about US$10/user/month; the permanent license version starts at about 1,500 yuan/set.

8. Jira: global agile development benchmark, in-depth customization of R&D

Core positioning: International-level R&D project agile management tool Core functions: Supports Scrum/Kanban agile management, defect tracking, automated testing, and can deeply customize workflow to adapt to the collaborative needs of multinational R&D teams. Core advantages:

The world's leading agile development capabilities adapt to complex R&D scenarios;

The plug-in ecosystem is rich and can be expanded with thousands of functions;

Support multi-language and multi-time zone collaboration for multinational teams.

Shortcomings: Chinese interface terminology is not uniform, localized service response is slow, and prices are high.

Applicable scenarios: multinational enterprise R&D teams, large Internet companies, in-depth agile development projects.

Pricing: The basic version starts at about US$7/user/month; the enterprise version requires customized quotation.

9. Monday.com: Visual and flexible customization, innovative team adaptation

Core positioning: The core functions of the visual customization collaboration platform: support drag-and-drop customization of billboards, forms, automated processes, adapt to multiple scenarios such as project management, customer management, content scheduling, etc., with a high degree of visualization. Core advantages:

Zero-code customization can quickly adapt to niche business scenarios;

Friendly visual operation and high acceptance by the creative/marketing team;

Support data sharing across teams and adapt to the flexible adjustment needs of innovative projects.

Shortcomings: Weak localization adaptation, occasional lags in domestic access, and high cost.

Applicable scenarios: creative/marketing teams, innovative projects, small and medium-sized teams that require a high degree of customization.

Pricing: Basic version starts at about $8/user/month; Enterprise version starts at about $19/user/month.

10. Jiandao Cloud: Zero-code industry-wide adaptation, the first choice for personalized customization

Core positioning: Core functions of the zero-code project management digital platform: Build a project management process through drag-and-drop operations, covering the entire process of project establishment, schedule, cost, risk, and delivery, and supporting Gantt charts, milestones, smart reminders, and BI report analysis. Core advantages:

With zero-code construction, even IT novices can adapt to all industry scenarios;

Supports API docking with ERP/CRM for seamless data flow;

The free trial has no function restrictions and is extremely cost-effective.

Shortcomings: High-performance adaptation for very large enterprises requires customization.

Applicable scenarios: Enterprises in all industries, projects that require personalized processes, and enterprises without IT development teams.

Pricing: The basic version is free (up to 5 people); the professional version starts at about 9,900 yuan/year (up to 100 people).

3. 2025 Project Management Software Selection Guide (Core to Avoid Pitfalls)

Choose according to team size: Small teams of less than 10 people choose Worktile/DingTalk Basic Edition (free and sufficient); medium and large enterprises choose Feishu/Microsoft Project; R&D teams give priority to ZenTao/Jira/Gitee.

Choose according to industry scenario: for R&D, choose ZenTao/Jira/Teambition; for non-R&D, choose Worktile/Jiandao Cloud; for government and enterprise/manufacturing, choose ZenTao (localization); for creativity, choose Monday.com.

Choose according to budget: free/low budget choose ZenTao Open Source Edition/DingTalk Basic Edition; medium budget choose Worktile/Teambition; high budget choose Feishu/Microsoft Project.

Key verification points: Prioritize tools that support free trials and focus on testing the three core dimensions of "process adaptability", "data export convenience" and "mobile experience".

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