Financial File Management Measures

Financial File Management Measures

1. Finance (including internal accounting and finance) must, in accordance with the relevant regulations and requirements of national archives management, regularly sort out financial accounting vouchers, account books, accounting statements and other accounting materials, bind them into volumes or files, and send them to the company archives for archiving. When archiving, the financial manager must check, count the correct quantities, and sign the archiving record form before the archivist can archive it. The filing cabinet storing accounting files must be double-locked. The key should be held by the chief accountant and the financial manager each (with different locks). No one can access the financial files without approval. The lock must be opened by the chief accountant and the financial manager together, and the chief accountant must properly lock the file cabinet. Keep it to prevent fire, damage or loss.

2. Access to accounting files by any person within the company must be approved by the general manager. Outsiders can access or copy files only with a letter of introduction and approval from the general manager.