Archives management system

Archives management systemIt is a system formulated by various agencies to uniformly preserve and manage archives. The archives office is the most common, largest and most basic business organization in the national archives work organization system. The free version of the archives management system is provided by Huajun Software Park for free download. The source file is in docx format, which is convenient for users to edit by themselves. For more free downloads of the archives management system, please pay attention to Huajun Software Park.

The role of archives management system

Mainly manifested in two aspects:

On the one hand, the archives office is a department with a staff and consulting role within the agency. It is an assistant in the work of the agency, providing necessary archival information support for agency management and agency functional activities.

On the other hand, the archives office is the foundation of the national archives work. The archives room of government agencies is the source of continuous replenishment of national archives. The completeness and continuous accumulation of national archives are first determined by the archives room. In the organizational system of national archives work, the archives room is the first to provide utilization of archives after they are formed, and plays a large number of practical roles. The archives office is a transitional institution that preserves archives with long-term value in advance. It creates conditions for archives work.

Archives management system types

General archives room

The general archives room is usually also called the agency archives room and the document archives room. It is mainly responsible for managing the party, government, industry and league document files of the agency. This kind of files has the largest number and the most common settings in the country. Archives rooms of party and government agencies, groups, schools and other units all fall into this category.

Science and technology archives

The science and technology archives room refers to a specialized archives institution that keeps science and technology archives (and generally manages scientific and technological materials). Factories, design institutes, science and technology institutes and other units generally have science and technology archives rooms. The science and technology archives office mainly serves the unit's production and scientific research. At the same time, on the premise of ensuring the security of national confidential technical information, it should also organize the exchange of science and technology archive information in a timely manner, provide paid services to the outside world, and provide archival materials for technology transfer.

Audiovisual Archives Room

An archive room that specializes in the management of special media such as films, audio tapes, video tapes, records, and photos. In film studios, television production centers, photojournalism departments, photo agencies, record companies, radio stations and other departments, there are generally archives that manage certain or certain types of audio and video files.

Personnel Archives Room

An archive room established by the human resources department of an agency to specifically manage employees’ personal materials such as resumes and autobiographies, assessments, rewards and punishments, appointments and removals, professional titles, degrees, salaries, grades, retirements, retirements, and resignations. Due to the particularity of personnel files themselves, they are generally managed separately from other types of files.

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