"Jiayi File Management Software" is a file management tool suitable for administration, enterprises and institutions. Customized file templates can manage various forms of files: document files, personnel files, photo files, physical files, accounting files, infrastructure files, project files, customer relationship files, etc. Comply with the "Archived Document Arrangement Rules" (latest standards) issued by the State Archives Administration.
The software was developed and designed with reference to the "Archiving Document Sorting Rules" of the National Archives Administration, and has been successfully used in nearly a thousand national administrative agencies, enterprises and institutions, etc. During the software development process, we conducted many rounds of software review based on customer feedback. Independently upgraded, the current software has a friendly interface, comprehensive functions, easy operation, and can comprehensively manage electronic archives.
Main functions of the software:
●"Archive Management" registers the detailed information of archive materials, such as: archive number, archive classification, archive name, archive date, number of archive copies, number of loans, confidentiality level, storage location, archive department, archiver, electronic documents, files Size, entry date and remarks.
●"Archive Borrowing" registers the borrowing registration information of archival materials, such as: borrowing date, borrowing department, borrower, return period, return date and remarks.
●"File Attachment" registers the attachment document information of the archive material, such as: document location, file name, file type, remark content, etc.
●"File Reminder" registers and reminds relevant file information that should be processed on a certain day, such as: reminder date, reminder time, transaction topic, detailed description, remarks, etc.
●"File Classification" classifies query and analysis of file data.
●Add file fields to “Custom Settings”.
●"Report Output" prints out and modifies various file data report formats.
● Statistical analysis chart ● File borrowing query statistics table
● File attachment query statistics table ● File reminder query statistics table
● Query and retrieval: The system has a powerful data fuzzy retrieval function, which can quickly and accurately find relevant file information. The system can use all fields of file information to search.
● Employee permissions: The system adopts a simple and practical permission mechanism to ensure data integrity
● Powerful data import function supports importing equipment data from Excel, reducing the workload of initial data entry.
● The software interface is intuitive, simple to operate, and supports full keyboard operation;
● Powerful operator rights management function makes user rights allocation clear at a glance.
● Complete data backup (including automatic backup and manual backup) and recovery functions (password operation, data is more secure);
●Efficient and powerful query tools: The system provides a variety of query methods to help you quickly find the information you need. Whether you use premade conditions or temporary advanced combination searches, you can save worry and effort;
●Open report setting function; users can easily design the appearance of the contract/report (including designing the format, font, border, background, etc.), and can set the calculation method of the internal data in the report (including the design of the data source) settings, data algorithm settings, etc.)
The network version is suitable for running on the internal LAN of the unit. In addition to having all the functions of the stand-alone version, it also realizes the data file sharing function and has remote and local login options. When logging in remotely, different users on each workstation can simultaneously access the files on the server. The same database file can be used for various data processing. When logging in locally, you can manage various data that belongs to you on the local computer.
This system is designed with a safe and stable database management system. It has a friendly interface, what you see is what you get, and is easy to operate. It has multi-level password settings and backup functions. The data is safe and reliable. It has a full simulation display function. It has mature business management and brings together many Successful management experience of excellent enterprises.
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