Chaoyi Public Supplies Management Software: It is a high-quality software specially designed for the procurement, collection and distribution process of office supplies and gifts within various enterprises and institutions. It is suitable for the information management of office supplies (low-consumer supplies) in government agencies, enterprises and institutions. It plays a good role in improving the utilization rate of office supplies, standardizing employee behavior, and improving the work efficiency of managers. It is a professional office Supplies management software.
2. Main functions:
Comprehensive management of the procurement, warehousing, receipt, and return of office supplies, and you can also check the usage and inventory status of office supplies at any time.
Procurement management: purchase application, purchase quotation, purchase receipt, purchase return, purchase payment, cash purchase; warehouse management: picking materials, returning materials, inventory counting, warehouse allocation, borrowing, lending, borrowing and returning, lending and returning , inventory summary table, inventory detailed account, inventory alarm, purchasing personnel purchase summary table, detailed table, supplier information management, supplier supply summary, detailed report; cash bank: expenses, other income, business search, bank Deposits and withdrawals.
Report analysis: personal use summary table, personal use detailed list, department use summary table, department use detailed list. Procurement payment summary and detailed reports, supplier supply summary and detailed reports, department procurement summary and detailed reports, warehouse summary and detailed reports. Allow managers to see the company's office supplies at a glance.
Basic information:
Supplier information: register supplier information, record supplier quotations, record procurement status, and collect statistics on payables. Employee information: record employee information, record evaluation information, etc.
Product information: supports unlimited design of product groups, product codes, names, models, specifications, etc., supports synchronous operations, and supports multiple coding forms.
Company information: Fill in your own company information to facilitate setting the output content of the printed report.
Category maintenance: similar to data dictionary functionality.
Cost price supports the specified unit price method and the moving weighted average method. Note: The basic data at the beginning of the period can be entered into procurement management through Excel import:
Purchase requisition form: Each department or individual fills out the purchase requisition form as needed.
Purchase Orders: When placing orders with suppliers based on recent purchases, purchase quotes can be quoted directly.
Purchase receipt: You can check the outstanding payment status, you can directly quote the purchase order to receive goods, and you can easily track the payment status of each receipt. Each time a purchase is made, the cost price is automatically calculated based on the moving weighted average method.
Purchase return note: You can reference the purchase receipt note to make purchase returns, which will automatically reduce the amount payable.
Purchase payment order: You can quote the purchase receipt order for payment, or you can make advance payment directly to the supplier.
Cash purchase order: a mode of receiving goods where the money is paid and delivered at the same time.
Batch payment: You can make batch payments to suppliers for amounts owed at a certain end of time.
Warehouse management:
Picking materials out of warehouse: This operation is performed when picking up office supplies, which will reduce inventory accordingly.
Returning materials and warehousing: If more is used, it will involve returning materials and warehousing, and the inventory will increase accordingly.
Inventory inventory: If there is a discrepancy between the book inventory and the actual inventory at the end of the month, you can handle the inventory gain and loss.
Inventory scrapping: If some losses and scrapping are actually involved, the scrapping process will automatically deduct the inventory.
Warehouse transfer: Use the inventory transfer function when you need to transfer between two warehouses.
Inventory changes: You can borrow, lend, borrow and return goods, and lend and return goods here.
Supplier management:
Supplier information management, supplier contact management, purchase quotation records, purchase transaction records, complaint feedback, transaction reminders, product information, product picture management (attachment management) and other functions.
Financial Management [Cash Bank]:
Expenses: You can make reimbursements, a record of office expenses.
Other Income: Some other income slips other than sales can be recorded.
Bank deposits and withdrawals: Record bank deposits and withdrawals. Accounts receivable management: For sales invoices, receivables will be automatically generated. Payments can be made for batch orders or for individual sales invoices.
Accounts payable management: For purchase receipts, accounts payable will be automatically generated and batch receipts will be supported.
You can know the status of funds at any time and the status of funds in each bank account.
System management:
Operator management: You can add operators with different roles and functions such as salesperson, administrator, boss manager, etc.
Database backup and recovery, setting passwords, system logs, etc.
Business analysis:
Inventory analysis: inventory summary table, inventory detail table, department procurement summary, detailed report, warehouse summary, detailed report Procurement analysis: supplier supply summary, detailed report, supplier payment summary, detailed report, making the company's business situation clear at a glance.
3. Exclusive features of Chaoyi Software:
1. During inventory counting, it supports automatic inventory counting and batch import of inventory information from Excel [Exclusive].
2. When placing an order, it supports importing product data information from Excel, [exclusive].
3. Unique order tracking function supports batch payment [exclusive].
4. Perfect dual unit processing function, you can set 1 piece = 12 pieces, you can input 2 pieces and 3 pieces, and it will be automatically calculated as 27 pieces.
5. Product information settings: Grouping and product information are on the same interface, WYSIWYG tree interface [exclusive].
6. Enter product information, support fuzzy input modes such as pinyin codes, Chinese characters, coding, etc., support manual search input mode, and support barcode scanning mode [Exclusive].
7. Numerous customized features, customized form entry interface, customized display interface [exclusive].
8. Freely combine settings to query combination conditions [exclusive].
9. The only import function that is truly available, you can easily import product information and customer information during initialization.
10. You can set the document number format, customer code, and product code format yourself.
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