Blue Ocean Lingdolph collaborative office (OA) system 5.0.0.0

Administrative work among various departments has the characteristics of dispersed functions and wide coverage. Many companies have problems such as no unified standard for office procedures, scattered work results, and difficulty in quantifying results and holding people accountable. This has resulted in high office costs and inter-department collaboration. Poor performance, waste of resources and other phenomena, corporate resources cannot be effectively utilized.

In the process of employee work execution, there is a lack of unified standards. The formats of various forms, documents, contracts, etc. of the enterprise are not unified, and the formats of various data are not unified. There are serious "data islands", and employees can only work in the absence of fixed standards. It is used under different circumstances, resulting in confusion of various office data; it is difficult to improve office efficiency: basic work such as documents, seals, office supplies, vehicles, etc. Office staff have to spend a lot of energy on coordination, communication, recording, statistics, etc., making the staff involved in cumbersome work And it is impossible to quickly improve work efficiency in repetitive work...

Faced with the above problems, enterprises need to manage more flexible office information, employees need to face more complex business processing, and transform from traditional working methods to intelligent working methods. Choosing an appropriate office automation system (OA) is an important step for enterprises to adapt to this situation. Change is a necessary process.

Through the application of OA system, we standardize work processes, improve company management, and timely summarize management data for scientific decision-making and monitoring management; OA system can better realize complex management activities such as remote office management and team collaboration management. Through the OA system, enterprises can effectively eliminate information islands within the enterprise, establish an efficient office automation environment, ensure smooth information transmission, and efficient use of resources; e-enable part of the work, free employees from cumbersome manual processing and repetitive labor, and improve Improve office efficiency and reduce office costs.

In response to various problems existing in the corporate office process, after successfully developing and applying ENS, HR systems, property management systems, and CRM systems, Blue Ocean Lingdolph Software Company developed Blue Ocean by optimizing corporate business processes and standardizing corporate business models. Lingdu OA system. The Blue Sea Lingdolphin OA system better integrates the daily functions of the enterprise such as news, documents, emails, message reminders, meetings, processes, and supervision work, and establishes an effective information release and exchange platform within the enterprise to improve the role of information in the enterprise. Internal circulation speed to achieve reasonable sharing of resources.

The Blue Sea Lingdolphin OA system is designed based on the ENS framework structure and inherits all functions of the ENS framework. From the user's perspective, the system divides office automation software into four parts: ENS framework, personal working layer, company working layer and auxiliary working layer, providing employees with a simple transaction processing system that fully embodies personal office space. At the same time, a complete company working layer information platform has been formed, with powerful statistical and analytical functions coupled with flexible auxiliary communication tools to achieve perfect integration of enterprise information flow.

Through the Blue Ocean Lingdolph OA system, a unified information office platform is established within the enterprise to conduct integrated management of workflow, information flow and knowledge flow. Realize: electronic, standardization, and automation of departmental business; document circulation management and approval process; effective utilization and management of internal information resources of the enterprise; electronic exchange of data and official documents; truly realize collaborative office and quickly improve overall office efficiency and competitiveness. Realize the comprehensive informatization of the company's daily office and promote the improvement of overall office efficiency.

Adopt advanced B/S architecture to achieve centralized management

The B/S structure has the advantages of stable performance, fast speed and cross-platform. It is easy to implement without having to install complex client software.

Flexible permission management

The system provides precise control of every page, every menu and even every button in each business system, and abstracts various permission roles based on business division, making it possible to achieve arbitrary customization of permissions through flexible matching with users. In addition, on the basis of authority, the user's operating company or department range can be specified arbitrarily, so that cross-enterprise and department management of group enterprise managers can be technically realized.

Highly integrated information flow

Official document management and news management can release corporate information to employees in a timely manner; instant messaging tools, corporate forums, and internal mailboxes enable smooth communication between employees and leaders, and between employees; reminders and schedules convey work information in a timely and accurate manner.

Scenario-based work platform

In addition to providing detailed management pages for the operation layer of each business system, the system also defines different personalized pages according to job responsibilities for each user layer of the enterprise, providing an integrated network office environment for different user layers, and in its own Within the scope of authority, you can add management portals based on work and hobbies to become the management cockpit of the system.

System function combination application

Users can choose some of the business functions to combine into the OA system they need. It is not necessary to implement them all. Users can completely customize their own OA system according to business needs.

Easily implement function expansion

Based on the Blue Ocean Lingdolph OA system, extended applications with ENS series products (ENS-HR, CRM, marketing management, procurement management, project management, etc.) can be easily implemented without considering limitations such as platform and data interface.

Product features

personal working layer

The main management of the personal office system of the Blue Sea Lingdolphin OA system helps enterprises realize the automation of employee office management, improve work efficiency, and promote management upgrades. Personal office system content includes: reminders, calls, work flow, schedule, address book, communication area, personal information, work reports, frequently used links, etc.

remind

The system automatically sends personal work-related reminder information; the corresponding work is processed through reminders. In order to set it as a to-do task, it can also be deleted to the recycle bin, and read and unread reminder information are displayed differently; the system can automatically classify and remind on time.

call

An important tool to achieve offline communication within the enterprise. It not only supports multiple attachments, but also supports backup functions. It can also reference corporate address books, system custom groups, user-defined groups, recent contact history, etc., making enterprise point-to-point or point-to-multipoint communication fast and convenient.

Work flow

Employees can see their pending work, proposed work, and processed work, etc. The system can E-customize the workflow execution of actual work according to business needs. It can set each node by itself, adjust the order, and set the node controllers in various ways according to personnel, positions, and levels, and in Each node can set simple conditions to perform logical operations to assist the workflow, so that the collaborative work of enterprises can be realized through the computer system to break through the limitations of time and space.

schedule

Employees set personal schedules and reminder cycles, distinguishing different types of important matters, meetings, outings, anniversaries, etc., and the system automatically reminds them of due arrangements; "additional personnel" can be set up as needed to fill in schedules for relevant personnel; calendar view query, operation more intuitive;

Address book

Record the company's address book information for easy query and export function.

Communication area

Provide a communication platform for employees and a knowledge platform for the company, through which they can exchange experiences and express their own opinions and insights.

personal information

Employees can view their personal files and update their contact information in a timely manner.

work report

Employees can record their daily and weekly reports at any time and report them to their superiors. Department heads can also record their department's weekly reports and submit them to the company.

Company working layer

The company working layer of the Blue Sea Lingdolphin OA system mainly handles the company's various businesses, including public information, news center, document management, rules and regulations, meeting management, vehicle management, administrative management and expense declaration management. At the same time, it can be expanded to human resources management content, such as personnel attendance, employee birthday reminders, contract expiration reminders, trial period expiration reminders, retirement reminders, etc.

News Center

It can easily realize the daily news release and management of the company, and can carry out news column setting, topic setting, news management, news review and distribution of important news, fixed position of focus news, and multiple user-customizable application functions.

Document management

Used to process various official documents within the enterprise. It can strictly control the delivery of official documents, realize the standardization and process of official documents, and improve the processing efficiency and accuracy compared with traditional official document processing. Including announcement template management, issuing unit seal management, announcement management and announcement approval, etc.

Conference management

Use electronic, networked, and intelligent means to realize the management and deployment of meetings, and realize fully electronic meeting applications, meeting plans, meeting notices, meeting changes, meeting sign-ins, meeting minutes, meeting supervision, and meeting documents within the enterprise It has functions such as archiving and query statistics, and can supervise various contents of the meeting.

Seal management

This system can realize various management of corporate seals. Employees can apply for seals that need to be affixed through the system network platform. After approval by the relevant person in charge and approver, they go to the office to get the seal stamped. The office will archive the details for future reference.

Office supplies management

Conduct simple inventory and usage management of daily office supplies. Including basic information of office supplies, warehousing management, receipt records and borrowing records.

File management

The file management subsystem can realize the automated management of various files and materials commonly used in documents, scientific research, accounting, audio and video, physical objects, etc. The system integrates file archiving, query retrieval, file borrowing and review, file destruction, information release and other functions into one, organizes the entire management process of file management in an orderly manner, and realizes centralized storage of corporate headquarters, subordinate enterprises, and department files and retrieval to achieve unified, efficient and standard management of corporate archives.

vehicle management

Manage vehicle usage and payment. Including vehicle files, maintenance records, fuel consumption records, vehicle payment and driving records.

License management

This system can comprehensively and effectively manage an enterprise's industrial and commercial licenses and various qualifications, thereby preventing various losses such as loss of licenses, expired licenses, and invalid licenses that are often caused by human negligence during the manual management process. The system can comprehensively manage various businesses such as registration, change, cancellation, and annual inspection of various types of enterprise licenses, and has various early warning and reminder functions.

Execution supervision

The execution supervision subsystem is to ensure that the company's important decisions, decisions and instructions issued by leaders can be better implemented, and to track and supervise the issuance, implementation and evaluation of various events throughout the process. The system uses a large number of reminder functions. The order issuer, executor, and supervisory coordinator can all receive corresponding reminders in time, and provide timely feedback and communication on relevant situations, thus greatly improving work efficiency and team execution.

Communication expense management

The communication expense management subsystem can conduct horizontal and vertical analysis by recording the actual expenses incurred by various telephones of the enterprise. It can not only analyze the trend during the period, but also conduct comparative analysis on a certain telephone, and can also make analysis based on abnormal expenses. Propose corresponding processing to avoid or reduce the waste of enterprise telephone expense resources.

birthday card

You can set up different categories of e-greeting cards, specify the sending time and recipients, and the system will automatically send greeting cards and blessings to employees.

Ask for advice

The system can not only solicit opinions, but also vote on a certain resolution. In actual work, soliciting opinions can be used in conjunction with other business processes. Administrators can summarize and make statistics on the opinions and results of various topics in the background.

Request for reimbursement

The reimbursement and reimbursement management function will uniformly manage all aspects of fund application, fund approval, fund arrangement, reimbursement payment, reimbursement application, reimbursement review, reimbursement accounting and other aspects, and can be approved by the supervisor, financial director and other levels. Managers can Summarize and compile statistics on reimbursements and reimbursements.

intangible assets

The intangible assets management function can manage the registration, evaluation, transfer, review, renewal, annual inspection and other services of the company's patents, trademarks, goodwill and other intangible assets, and can statistically analyze the status of the company's intangible assets.

Contract management

Establish the company's contract management files, record contract execution and disputes, and provide corresponding statistical inquiries.

human Resources

Manage the company's personnel information, including the company's organizational structure, position information, personnel file information, related processing of personnel business, business processing of personnel files, etc., and provide corresponding statistical analysis.