zktime attendance management system software features
1. The official version of the zktime attendance management system allows up to 1,000 attendance machines to be online at the same time, allowing 30,000 employees to take attendance at the same time. With powerful data processing capabilities, no data will be missing.
2. Private cloud. Compared with public cloud, ZKTime9.0 supports servers to build private clouds. The data is more secure and the system is more stable.
3. Off-site attendance. Based on private cloud and powerful data processing capabilities, off-site attendance is more secure, efficient and worry-free.
4. The third-party interface is open. When users purchase, they can directly ask the business to open permissions to access third-party software without having to apply for customization.
5. The authorization method has been modified. When the user purchases, the business can directly activate it, and the dongle is no longer used.
6. Mobile phone self-service attendance, no need to download the app, just scan the QR code to check in and out.
Zktime attendance management system functions
Detailed function explanation
Real-time monitoring
The real-time monitoring function allows management software personnel to understand employees' attendance or door opening status at the first time, and can detect and handle abnormal situations in a timely manner.
USB flash drive management
Generally speaking, recorded data can be downloaded through several methods such as RS232, Ethernet, RS485, etc.
When communication is troublesome or unavailable, employee information and fingerprints can be uploaded and downloaded through a USB flash drive, and recorded data can be downloaded to the software.
Short message management
On some models of machines, we provide the function of sending public and private short messages to a specific person at a scheduled time. We only need to set it up on the background software and then upload it to the device. Public short messages can be seen when starting the device and will always appear. Private short messages will prompt a short message after the user verifies the fingerprint. This reduces the workload of personnel and greatly improves work efficiency.
Department management
This module facilitates the management department to conduct departmental management of various departments. Mainly you can add, delete departments, and hire employees in departments
Business trip/leave
When employees are away on business or taking leave and are unable to participate in normal attendance, in order to ensure the accuracy of the final statistical results, this function needs to be set.
Staff maintenance
Select the Maintenance/Settings menu, click the personnel maintenance item, and select the department of the employee you want to view in the department list, then the employees in that department will be displayed in the employee list. Here you can view or modify various employee information and individually set attendance settings for an employee. The priority of the attendance settings set here is greater than the attendance settings in employee scheduling.
Forgot to sign in
If an employee fails to sign in due to special reasons, you can use the employee forgetting to sign in processing function to add a sign-in record.
Late collectively
When some or all employees in a department are late for some reason or fail to sign in due to participating in activities, you can use this function to modify the employee's sign-in time.
Attendance record
This module can query the attendance records of all employees. It is the initial record downloaded from the device. All attendance statistics are based on this record.
Installation method of zktime attendance management system
1. Download the zktime attendance management system official version installation package from Huajun Software Park, unzip it, open the installation program, and select the installation language.
2. Click to agree to this agreement and click Next
3. Click Next. You can default to the software installation location, or click Browse to select the installation location.
4. Select components to install
5. There will be a series of installations next, just follow the software prompts.
Instructions for use of zktime attendance management system
Add device
When the software wants to download data from the device, it needs to establish communication with the device. Therefore, first add the device to be connected to the system, enter the corresponding connection parameters, and then upload and download data after connecting to the machine. 1. Equipment maintenance
Click the button Device Maintenance on the main interface of the software or right-click the mouse in the "My Device List" area to select Device Maintenance, where you can add, delete, and modify devices.
1. The system has 2 default device communication parameters, one is RS232/RS485 mode and the other is Ethernet mode. Some specific machines also have USB communication methods (such as XU500, etc.). For specific models, please refer to the corresponding product "User Guide" to use
2. Click the button and a new device window will pop up, in which the user can set the relevant information of the device. Enter the connection parameters of the corresponding device and save. The device name will be displayed in the device list on the left.
3. Delete. If the device is no longer needed, click the machine name to be deleted in the device list on the left, and then click the delete button to delete the device from the system.
4. Save. If you modify the connection parameters of the selected device, click the Save button to save the information.
Connect devices
1. The devices that have been added to the system will be displayed in "My Device List". Click to select the device to be connected, and then click the Connect Device button; or right-click the device to be connected and select the Select Connect from the menu
2. Whether the connection parameters of the device match the communication parameters in the menu of the device.
3. Whether the communication line is connected properly.
Download data
This is the window for data exchange between the management software and the device. Through this menu, user information and recorded data on the device can be downloaded to the software, and user information saved in the software can also be uploaded to the device. When performing the following operations, you need to connect the device first. Download record data from the device: Download all verified records in the device; Download personnel information from the device: When employee information is downloaded, employee fingerprints can be downloaded at the same time; Upload personnel information to the device: When employee information is uploaded, employee fingerprints can be uploaded at the same time;
1. Download recorded data from the device
1) Download data can only be performed when the system and device are connected. Directly click Download Record Data from the Device in the "Device Operation" column on the right side of the main interface; or enter the device management menu and select Download Record Data from the Device.
2) The system will prompt "Reading data". Please wait for a moment. When the data download is completed, a message will appear in the status bar at the bottom right of the page. After the data download is completed, the communication between the device and the software has ended. The downloaded data needs to be added to the system. If there is a lot of data, it may take a little longer.
3) All downloaded records will be displayed in the record area circled in the picture above. At the same time, new record data will be saved to the employee record data table of the system, which can be viewed in the attendance record; new users will be saved to the employee information table of the system, which can be viewed in employee maintenance. After the data download is completed, the system will not automatically clear the data stored in the device. If you select System Settings->Download Records->Download Records under the Maintenance/Settings menu to delete the recorded data on the device after downloading the records, the system will automatically clear the recorded data on the device.
2. Download personnel information from the device
1) Download data can only be performed when the system and device are connected. Directly click on the "Device Operation" column on the right side of the main interface to download personnel information from the device; or enter the device management menu and select download personnel information from the device. View users on the device: Click this button to view the users on the device. The information is displayed in the "New User" column. Download: Just click the download button when you want to download data.
2) If the users on the device already exist in the system database, these users will be displayed in the "Existing Users in Local Database" column.
3) High-speed download: When using Ethernet to connect the machine and there is a lot of data, high-speed download can be used to increase the transmission speed. (If your device selects the ZKFinger version 10.0 algorithm, this function cannot be used.
4) Delete: Select the user you want to delete in the list area, you can choose to delete all user information in the device: delete only fingerprints, delete only faces, or delete only passwords. Just tick the corresponding items, and then select [Delete] button. When you want to select multiple records, hold down the Ctrl key and click the mouse at the same time.
3. Upload personnel information to the device
1) When the user accidentally deletes the personal information and fingerprints on the fingerprint machine or uses multiple devices, for the convenience of the user and to reduce the amount of registration, the software provides the function of uploading the personal information and fingerprints in the database to the machine.
2) Upload personnel information to the device in the "Close Device Operation" column; or enter the device management menu and select to upload personnel information to the device.
3) Select employees by department: For example, a company has many departments. When uploading, you only need to upload certain employees from a certain department. Then click the mouse on a department, and the employee information of this department will be displayed in the list.
Frequently asked questions about zktime attendance management system
When the system displays the following error message, you need to correct your database connection settings:
1. Setting method to connect to Microsoft Access database:
1) Provider select Microsoft Jet 4.0 OLE DB Provider;
2) Click Next or Connect to enter the following interface:
Click the button to select the database file.
A: Stand-alone use
Navigate to the database you want to use through the pop-up file manager menu. The default file path is C:Program FilesAtt2007att2000.mdb. Click Test Connection to check whether the connection is successful. If the displayed test connection is successful, it means that the software can connect to the database, as shown below:
Users can maintain the security of the database by entering a password. If they do not want to enter a password, they only need to tick the blank password option. If they need to enter a password, they need to uncheck the blank password option and then enter the password in the password box. , tick the Allow password saving option box, and press OK. As shown below:
B: Use online
Assume that there are three management systems connected to the network. The computers where the three management systems are located are numbered Computer1, Computer2, and Computer3 respectively, and Computer1 is the host computer. Then, first set the installation directory of the management system on Computer1 as a share, and allow both Computer2 and Computer3 to have read and write access. The database link on Computer1 points to the local database; and the database links on Computer2 and Computer3 both point to the database on Computer1. In this way, data sharing can be achieved.
1. How to set up SQL Server database connection:
To use the network database, the management system database must first be established on the database server. In the installation directory of the management system, you can find a file sqlserver.sql, which is the SQL script to establish the management system database on Microsoft SQL Server 7.0. If you use another database server, please refer to this document to create the management system database.
Select Microsoft OLE DB Provider for SQL Server as provider, click Next or Connect to enter the following interface:
Determine the server name where the database is stored, the login server information and the database name. Click the OK button to complete the setup.
zktime attendance management system update log
1. Fix bugs in the previous version
2. Optimize some functions
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