Ruier electronic file management system software features
Support various business, technical and management standards promulgated by the State Archives Administration.
The system provides all functions covering all the work of the archives (office), including functions related to eight business links of archive collection, organization, identification, storage, statistics, retrieval, utilization and compilation and research.
The system follows the construction plan of "three integrations" for archives, namely "document integration", "library room integration", and "library network integration".
The system has a simple and powerful scalable mode, and by default supports the storage and management of various types of files such as document files, accounting files, infrastructure files, equipment files, technology files, audio and video files, personnel files, physical files, marriage files, contract files, etc. Users can also add unit-owned file categories based on business conditions, and customize relevant data items and file number formats.
High-fidelity multimedia image compression and multi-format electronic file support improve the efficiency of electronic file network query.
Seamlessly integrates professional digital processing tools for documents, photos, and archives in the Web interface, and can directly digitally scan and upload files in the archives management system.
Cross-database retrieval and efficient and convenient advanced retrieval methods, content association across types of information resource databases, realize associated retrieval between different information such as official documents, various categories of archives, books, materials, etc.
Provides batch attachment tools, automatic attachment tools, and automatic attachment management functions to make uploading and attachment of large batches of historical files more convenient.
Supports online borrowing application, online approval process and online viewing of electronic files and controls different image watermarks according to user levels, and supports external users to access public file images in the electronic reading room.
Customized reports: Users can add customized reports based on existing reports, use Word or Excel to define report templates, and create various directories, such as file directories, archived file directories, case file directories, etc.
It has a complete user rights control system, which can allocate corresponding query rights and management rights according to the user's rights, and cannot access file data without rights.
It supports the three-level transfer model of files transferred by government agencies to archives or archives to superior archives. It supports online transfer through the government cloud and also supports offline transfer.
Supports OA interface or business interface based on Web Service, which can automatically stamp electronic files archived by OA or business systems.
Platform product design, modular components, following XML data exchange specifications and open metadata system, rich open interfaces for easy docking with other systems.
Using industry-leading content management technology, knowledge management technology, OCR text recognition technology, and full-text retrieval technology, we build a powerful and flexibly customizable archive information management platform.
The system adopts navigation and directory interface design, simple and easy-to-use operation process and management interface, connecting various business links to form an organic whole, improving productivity and work efficiency in the business process.
Pure B/S mode, the client only needs a web browser to use the file management system, which facilitates network query and reduces operation and maintenance costs.
The open J2EE three-tier technology architecture supports cross-platform and cross-database operation, protecting users’ original IT equipment investments.
Ruier electronic file management system update log:
1. Fixed several bugs;
2. Optimize details;
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