Contents of travel reimbursement system
Scope of reimbursement
1. Contents of travel expense accounting: Expenditures used for business trips, including purchase of cars, ships, trains, plane tickets, accommodation fees, food subsidies and other expenditures.
2. Under normal circumstances, if the unit subsidizes business trip meal expenses, it will no longer reimburse the out-of-town meal expenses, or if the company reimburses the meal expenses, it will no longer reimburse the business trip meal expenses.
3. As for out-of-town meal vouchers not being included in travel expenses, there is no relevant document stipulation in the tax law.
The scope of travel expenses includes: transportation expenses between cities, accommodation expenses, food subsidies and miscellaneous expenses, etc. Proof of travel expenses includes: name, location, time, tasks, payment voucher, etc. of the business traveler. The subsidy listed in travel expenses shall be within the standard of 100 yuan per person per day.
Reimbursement process
1. Travelers fill out the travel expense reimbursement form--reviewed by the immediate superior and approved by the deputy dean in charge Review by financial personnel - cashier settlement and payment. Each branch leader shall be fully responsible for the authenticity and reasonableness of travel expense reimbursement.
2. Financial personnel, auditors, and fund management personnel shall review and be responsible for reimbursement procedures, budget limits, bill legality, authenticity, and business trip standards in accordance with regulations.
Things to note about the travel reimbursement system
Review of reimbursement documents
(a) After the expense reimbursement document is signed by the person handling it, it will be signed and confirmed by the head of each department.
(b) The manager of the financial department should strictly and carefully review all reimbursement expenses within one working day after receiving the reimbursement documents. If the reimbursement standards are met, the reviewer will sign his name and review date in the financial review column, and the reimbursor will submit it to Approval by the general manager.
(c) If the audited reimbursement document does not meet the expense standards or if there are other questions and the reimbursor is unable to provide a report approved by the general manager, the reviewer should return the reimbursement document.
Payment of expenses
(a) The reimbursor shall go to the cashier's office of the Finance Department to sign and collect the expenses based on the reimbursement form with complete approval procedures.
(b) Reimbursement expenses with a unit price of less than 2,000 yuan shall be paid by the cashier in cash.
(c) Reimbursement expenses with a unit price of more than 2,000 yuan shall, in principle, be paid by check by the cashier. In special circumstances, payment may be made in cash after approval by the finance department manager.
(d) If the reserve fund is borrowed before each expense is incurred, the cashier shall offset the reserve fund.
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