Company expense reimbursement system and reimbursement process content
1. Fill in the check application form, the content must be complete, and the approval procedures must be complete. When applying for a check, the corresponding contract, agreement, approval form, training and meeting notices, etc. should be attached.
2. The reimbursement procedures should be completed as soon as possible after the check is used, and it must be completed within one week. The number of checks applied for by the department should be controlled, and the maximum number cannot exceed 2.
3. When applying for a check, you must indicate the nature of the use of funds, including basic funds, special financial funds, and funds managed according to projects in the basic funds (talent training, scientific research funds).
4. When reimbursing by check, a transfer reimbursement form should be filled in, and the original documents should be neatly pasted and attached to the back of the reimbursement form. The amount of the original document should be consistent with the amount of the reimbursement form filled in. The filled-in content must be complete and the approval procedures are complete. The invoices to be reimbursed should be invoices uniformly supervised by the Ministry of Finance and the State Taxation Bureau, and the relevant contents of the invoices must be filled in completely, and the time should be consistent with the actual business occurrence time. The invoices that need to be reimbursed should be attached with the details of the reimbursement expenses, the fixed assets acceptance form, and the material input. Inventory orders, government procurement lists, project acceptance reports, etc.
Company expense reimbursement system and reimbursement process matters needing attention
1. The approved report documents shall be filed with the Finance Department for financial reserves.
2. Sign a contract: The directly responsible department will sign a formal cooperation contract with the partner (before the contract is signed, it will be reviewed by the company's legal advisor, and the contract should indicate the payment method, etc.).
3. Payment process:
(1) The person in charge will sort out invoices and other information and fill in the expense reimbursement form (please refer to the general regulations for daily expense reimbursement for filling specifications)
(2) Approval according to the approval procedure: review and signature by the manager of the competent department → financial review → approval by the general manager
(3) The Finance Department will make payment based on the approved reimbursement form amount.
(4) If you need to borrow money in advance, you should go through the borrowing procedures in accordance with the borrowing regulations and go through the reimbursement procedures within 5 working days.
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