Financial reimbursement system and process content
1. Establish a cash handover system and a check usage registration system
Institutions must establish and improve cash handover systems and check usage registration systems. Set up a cash receipts register to record cash received from revenue-generating activities. The cash receipt register should record the date of receipt, amount, contract number, payee, payer and other details; the cash receipt note issued should also be signed by the payee and payer. Set up a check usage register to record the date, number, amount, user and other detailed information of used (or invalidated) checks. The above two types of registers should be kept as accounting files.
2. Establish a current accounts management system
Regularly conduct a comprehensive clean-up of the current accounts of public institutions, and report the clean-up status (book details before clean-up and time of posting, amount cleared, and book details after clean-up) to the financial planning department. In principle, the current funds of public institutions should not span multiple years. It is strictly prohibited for institutions to lend public funds to individuals for private use. In principle, personal loan offices should not span multiple months. It is strictly prohibited for individuals to borrow large amounts of cash without expenditure (repay as much as you borrow, or use only one (small portion), the loan note should indicate the specific purpose, and the actual purpose should be consistent with the purpose listed on the loan note.
3. Improve the income contract management system
Public institutions should strengthen contract management of income-generating income (including scientific and technological service income, asset rental income, etc.) and set up dedicated personnel to be responsible for contract management. When engaging in income-generating activities, contracts must be signed and the contracts should be numbered consecutively. When income is obtained, the contract amount, invoice amount and the amount received must be consistent before they can be recorded in the account. If the SHI is inconsistent, the relevant personnel must write down the reasons in writing and submit for approval according to the prescribed authority before being recorded in the account. If a contract or agreement has been signed and the service object has paid the service fee in one lump sum, during the implementation process, the service project is terminated due to various reasons and a refund needs to be given to the service object, a written explanation must be written and promptly Refunds can be processed only after the modification of the contract is approved by the person in charge of the unit. Contracts must be organized and archived by number and must not be disposed of or destroyed at will.
Financial reimbursement system and process considerations
If one of the following circumstances occurs, the financial personnel will be warned and 1-3 times of the monthly salary will be withheld:
(1) Using cash beyond the prescribed scope or limit or retaining cash beyond the approved amount of cash on hand
(2) Replacing bank deposits or cash on hand with vouchers that do not comply with the provisions of the financial accounting system
(3) Misappropriating or borrowing other people’s funds (including cash) or making payments without approval
(4) Using accounts to withdraw cash for other units and individuals
(5) Payment of cash without approval or without payment within the approved range and limit of expenditure
(6) Retaining off-book funds or depositing company funds in the bank in the form of personal savings of financial personnel
(7) Those who violate the provisions of these regulations and are determined to be punished
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