Small business financial system template content
(1) Persons traveling on a business trip must first go to the Finance Department to obtain a "Loan Voucher", indicating the time and location of the business trip. The loan amount is calculated based on the principle of "round trip fare + (accommodation fee + living allowance) * expected number of days of business trip". After filling in the voucher, the loan can only be borrowed with the approval of the department manager, then the financial manager, and finally the general manager. If the return period of the previous loan has exceeded three days without reimbursement without reason, no further borrowing will be allowed.
(2) Any employee who borrows public funds may not borrow again before the original loan has been repaid.
(3) For other temporary borrowings, such as purchase funds, business expenses, working capital, etc., the approval procedures are the same as those in Article 2, Paragraph 1.
(4) Probationary personnel must borrow a letter of guarantee or sign a guarantee for travel expenses or temporary loans from regular employees. If the borrower fails to repay the loan, the guarantor shall be jointly and severally liable.
(5) After the person who borrowed money for a business trip returns to the company, he should report to the Finance Department as required within three days. If a part of the amount is owed after the report is made, or if the person does not go through the reimbursement procedures within three days, the Finance Department has the right to notify the Administration Department to deduct it from the salary of the month. .
(6) Vouchers that should be provided for reimbursement approval: "Purchase Approval Form" or "Expense Approval Form", original invoice, item detail list. The attached voucher must be signed by the person in charge, the department manager in charge and the financial manager.
Small business financial system template elements
Business entertainment expense standards and approval
(1) If entertainment expenses are incurred due to business needs, the department manager shall fill in the entertainment expense approval form and submit it to the general manager for approval.
(2) The reimbursement document for business entertainment expenses must have an official invoice from the tax department, with the company's letterhead listed and clear numbers. It must be signed by the person handling it, indicating the purpose, signed by the department manager for confirmation, and then submitted to the financial manager for review, and then by the general manager. Payment and reimbursement can only be made after approval.
(3) Business entertainment expenses exceeding the approved amount are generally not allowed to be spent. If there are special circumstances, they must be reviewed and signed by the general manager.
(4) The company's large-scale entertainment activities and entertainment expenses with a single amount exceeding 2,000 yuan must be approved and signed by the chairman of the board for reimbursement.
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