Expense reimbursement system

Expense reimbursement systemIt is a sample template of a management system for expense reimbursement, and it is an expense reimbursement activity that is handled in accordance with the prescribed approval procedures. The free version of the expense reimbursement system is provided by Huajun Software Park for free download. The source file is in docx format, which is convenient for users to edit by themselves. For more information about the expense reimbursement system and free downloads, please pay attention to Huajun Software Park.

Expense reimbursement system content

(1) Persons traveling on a business trip must first go to the Finance Department to obtain a "Loan Voucher", indicating the time and location of the business trip. The loan amount is calculated based on the principle of "round trip fare + (accommodation fee + living allowance) * expected number of days of business trip". After filling in the voucher, the loan can only be borrowed with the approval of the department manager, then the financial manager, and finally the general manager. If the return period of the previous loan has exceeded three days without reimbursement without reason, no further borrowing will be allowed.

(2) Any employee who borrows public funds may not borrow again before the original loan has been repaid.

(3) For other temporary borrowings, such as purchase funds, business expenses, working capital, etc., the approval procedures are the same as those in Article 2, Paragraph 1.

(4) Probationary personnel must borrow a letter of guarantee or sign a guarantee for travel expenses or temporary loans from regular employees. If the borrower fails to repay the loan, the guarantor shall be jointly and severally liable.

(5) After the person who borrowed money for a business trip returns to the company, he should report to the Finance Department as required within three days. If a part of the amount is owed after the report is made, or if the person does not go through the reimbursement procedures within three days, the Finance Department has the right to notify the Administration Department to deduct it from the salary of the month. .

(6) Vouchers that should be provided for reimbursement approval: "Purchase Approval Form" or "Expense Approval Form", original invoice, item detail list. The attached voucher must be signed by the person in charge, the department manager in charge and the financial manager.

Expense reimbursement system requirements

​ 1. Establish an original information collection system

        All information related to the organization’s activities should be collected accurately and without omission. To this end, it is necessary to establish a corresponding system and assign dedicated personnel or set up specialized institutions to collect original information. In organizational information management, necessary rewards should be given to units and individuals with outstanding work performance, and those who cause information delays and distortions due to irresponsibility, or who fabricate and provide false data for some purpose should be given rewards. Necessary punishment.

​​ 2. Specify information channels

In information management, vertical information channels between superiors and subordinates must be clearly defined, as well as horizontal information channels between peers. Establish necessary systems to clarify the responsibilities and obligations of each unit and department in providing information to the outside world, carry out a reasonable division of labor within the organization, and avoid repeated collection and collection of information.

3. Improve information utilization

The utilization rate of information generally refers to the percentage of effective information to all original information. The higher the percentage, the greater the effectiveness of information work. On the contrary, it not only causes a waste of manpower and material resources, but also prevents useful information from flowing normally. Therefore, it is necessary to strengthen information processing institutions and improve the professional level of information staff, improve the information management system, and enable information staff to have the ability to identify information through specialized training. At the same time, we must pay attention to the use of scientific quantitative analysis methods to find patterns from large amounts of data, improve the level of scientific management, and make the information fully play its role.

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The expense reimbursement system is a free template. You can download the source file for you to edit, modify and replace. Huajun Software Park also providesHazardous chemicals management system,library management systemdownload.