Company business trip reimbursement system

Company business trip reimbursement systemIt refers to the content of the reimbursement system for various expenses such as transportation expenses, accommodation expenses, and official miscellaneous expenses incurred during the company's business trip. The free version of the company's business trip reimbursement system is provided by Huajun Software Park for free download. The source file is in docx format, which is convenient for users to edit by themselves. For more information about the company’s business trip reimbursement system, please pay attention to Huajun Software Park for free downloads.

Contents of the company’s business trip reimbursement system

Scope of reimbursement

​ ​ 1. Contents of travel expense accounting: Expenditures used for business trips, including purchase of cars, ships, trains, plane tickets, accommodation fees, food subsidies and other expenditures.

2. Under normal circumstances, if the unit subsidizes business trip meal expenses, it will no longer reimburse the out-of-town meal expenses, or if the company reimburses the meal expenses, it will no longer reimburse the business trip meal expenses.

3. As for out-of-town meal vouchers not being included in travel expenses, there is no relevant document stipulation in the tax law.

The scope of travel expenses includes: transportation expenses between cities, accommodation expenses, food subsidies and miscellaneous expenses, etc. Proof of travel expenses includes: name, location, time, tasks, payment voucher, etc. of the business traveler. The subsidy included in travel expenses shall be within the standard of 100 yuan per person per day.

Borrowing regulations

​​ 1. The principle of “no clearing of previous accounts and no borrowing of subsequent accounts” is adopted for borrowing for travel expenses. The responsible accountant will review the business trip application approved by the employee.

​ 2. The borrowing limit shall be determined based on the approved business trip time of the personal borrowing amount × accommodation limit and living subsidy standard × 50% + transportation cost, and combined with the actual situation of the business trip. The maximum domestic long-distance business trip shall not exceed 4,000 yuan/person. No short-distance and short-term business travel expenses will be borrowed.

3. Loans for travel expenses must be reimbursed and offset within 5 working days after returning from the business trip. If the loan is not returned within 5 working days, the financial person in charge of each unit will notify the salary management department to deduct the repayment from the salary of the current month.

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