Business trip expense reimbursement system

Business trip expense reimbursement systemIt refers to a sample template produced in order to standardize the management of business trip expenses and effectively utilize funds and resources based on the actual situation of the company. The free version of the business trip expense reimbursement system is provided by Huajun Software Park for free download. The source file is in docx format, which is convenient for users to edit by themselves. For more information about the business trip expense reimbursement system, please pay attention to Huajun Software Park for free downloads.

Contents of business trip expense reimbursement system

​​ 1. All personnel’s business trip expenses are based on the principle of economy. Only straight-line tickets will be reimbursed. Private detours that exceed the straight-line fare will not be reimbursed; business trip expenses are included in personal expenses.

​ 2. Any travel expenses exceeding the prescribed limit will be borne by yourself and will not be reimbursed. When special circumstances require reimbursement, reimbursement must be approved by the general manager.

​ 3. All bills must be authentic, valid, and completely filled out. The accommodation bills must be payable to the full name of our company.

​ 4. After returning to the company from a business trip, reimburse the bill promptly within three working days. For every x day overdue, x% of the travel expenses will be directly deducted from the reimbursed amount.

5. If there are special business entertainment expenses, etc., they must be approved by the department manager in advance before they can be reimbursed.

6. Taxi tickets are generally not reimbursed for non-emergency or special circumstances.

Things to note about the business trip expense reimbursement system

1. When reimbursing employees, fill in the reimbursement documents in accordance with the regulations of the financial department, and attach the original receipts: including business trip applications, air tickets, train tickets, bus tickets, boat tickets, accommodation invoices, meeting notices, tolls, bridge tolls, etc., without their names. The original invoice must be signed on the back.

​ 2. If you take a flight, booking fees, change fees, refund fees, and fares to and from the airport will not be reimbursed.

​ ​ 3. The number of days of business trip subsidy = the return date of the business trip - the departure date of the business trip.

4. True and legal vouchers must be obtained and filled in according to financial regulations. No reimbursement will be given if the items are incompletely filled in or the handwriting is unclear; no reimbursement will be given if the original receipt is altered, forged or altered, or the number of business trip days is falsely reported.

5. If the original bill is lost or damaged, the party concerned must provide a detailed written explanation and the detailed items and amount of the reimbursement document. After the immediate superior and the first person in charge of the department sign and approve, the party shall report it to the leader in charge of the college or school for signature and approval for reimbursement.

​​ 6. If the amount of transportation used exceeds the standard, the reimbursement amount will be calculated based on the type of transportation that the person should take, and the excess amount will be borne by himself.

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The business trip expense reimbursement system is a free template. You can download the source file for you to edit, modify and replace. Huajun Software Park also providesE-commerce financial system,Partner financial system templatedownload.