Travel Expense Management Measures

Travel Expense Management MeasuresIt refers to the management measures for various expenses such as transportation expenses, accommodation expenses, and official miscellaneous expenses incurred during business trips. The free version of the Travel Expense Management Measures is provided by Huajun Software Park for you to download. The source file is in docx format, which is convenient for users to edit and modify the content by themselves. For more information on travel expense management measures, please pay attention to Huajun Software Park.

Contents of travel expense management measures

Reimbursement principles

​ ​ 1. Travel expenses must be controlled within the total budget of each department, and no expenditure is allowed beyond the budget.

2. Employees traveling on business must submit a written application in advance, fill out a business trip application form, and obtain approval from their immediate superiors. No reimbursement will be made without prior approval.

​​ 3. When an employee is on a business trip and temporarily increases the business trip to a new business trip location due to work needs, after written/email confirmation from the person who approves the business trip, the added trip will be regarded as another business trip time and will not be calculated consecutively with the original business trip time.

​​ 4. Business trip standards: The basic standards for transportation, accommodation, and subsidies for employees on business trips are set out in the group’s travel expense reimbursement management system.

Reimbursement process

​​ 1. Travelers fill out the travel expense reimbursement form--reviewed by the immediate superior and approved by the deputy dean in charge Review by financial personnel - cashier settlement and payment. Each leader in charge shall be fully responsible for the authenticity and reasonableness of travel expense reimbursement.

​ 2. Financial personnel, auditors, and fund management personnel shall review and be responsible for reimbursement procedures, budget limits, bill legality, authenticity, and business trip standards in accordance with regulations.

Commonly used shortcut keys for travel expense management methods

Ctrl+O (or Ctrl+F12): Open the "Open" dialog box.

Ctrl+P (or Ctrl+Shift+F12): Open the "Print" dialog box.

Ctrl+S: Open the "Save As" dialog box for a new document, or save the current document.

Ctrl+D: Open the "Font" dialog box to quickly complete various font settings.

Ctrl+F: Open the "Find and Replace" dialog box and locate it on the "Find" tab.

Ctrl+G: Open the "Find and Replace" dialog box and locate on the "Going" tab.

Ctrl+H: Open the "Find and Replace" dialog box and locate the "Replace" tab.

Ctrl+I: Make the selected text tilt (press it again to cancel the tilt).

Ctrl+Shift+L: Add "bullets" to the text on the line where the cursor is located.

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The travel expense management method is a free template. You can download the source file for you to edit, modify and replace. Huajun Software Park also providesLate arrival and early departure management system,Inventory management systemdownload.