Travel expense reimbursement system and process

Travel expense reimbursement system and processIt refers to the reimbursement system and process content created for the expenses incurred by company employees during business trips abroad. The free version of the travel expense reimbursement system and process is provided by Huajun Software Park for you to download. The source file is in docx format, which is convenient for users to edit and modify the content by themselves. For more information about the travel expense reimbursement system and process content download, please pay attention to Huajun Software Park.

Travel expense reimbursement system and procedures

​ Requirements for filling in expenses for reimbursement

(a) In principle, the person handling the expense should go to the Finance Department to handle the reimbursement procedures within 5 working days after the expense is incurred. Special circumstances may be handled separately.

(b) Cut the corners of the original document, face up (in the same direction as the reimbursement document) and paste it on the left side of the reverse side of the reimbursement form.

(c) Use a blue or black pen or signature pen to truthfully fill in the various contents of the reimbursement form, such as: reimbursement time, reimbursement person, expense summary, number of documents, etc.

(d) For procurement operating expenses, you must go to the warehouse with a valid "Purchase Requisition" (or Procurement Plan) and invoice to go through the procedures for item inspection and storage, and attach the warehouse entry receipt and direct withdrawal receipt to the back of the reimbursement document.

(e) For non-purchasing administrative, office or other expenses, reimbursement documents must be filled in directly.

(f) Outbound training fees shall be reimbursed according to the "Training Agreement".

Travel expense reimbursement system and procedures and other matters

When formulating a travel policy, you should also pay attention to the following issues:

​ ​ 1. The formulation of travel policy should be based on the analysis of past travel expenses

​​ 2. The formulation of travel policies must find a balance between cost savings and employee satisfaction

3. The formulation of travel policy should reflect corporate culture

4. Be meticulous in formulating your travel policy

5. Conduct travel policy training for corporate employees to ensure the smooth implementation of the travel policy

Provide some suggestions on business travel management

​​ 1. Establish a travel policy that reflects corporate culture and is humane

​​ 2. Appoint a dedicated person to be responsible for travel management and perform travel management responsibilities

​​ 3. Choose a travel management company that suits your company

4. Develop a credit card plan

5. Choose self-service travel management mode

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